Defence Leaders and Navy Leaders are leading providers of intelligence, insight and debate to the global defence community. Since 2009, we’ve built a market-leading portfolio of events . As an Operations Assistant, you’ll play a vital role in making our events happen.
This is a hands-on, varied role where no two days are quite the same. You’ll need to be highly organised, with exceptional attention to detail.
What you will be doing
- Event logistics: Coordinate accommodation, transport, restaurant bookings and other arrangements for staff.
- Sponsorship & exhibitor support: Manage sponsorship deliverables, exhibitor onboarding and ongoing operational support.
- Event administration: Set up (and manage) registration links, exhibitor portals and event technology, ensuring everything runs smoothly both before and during events.
- Event guides & materials: Coordinate with external designers and internal teams to produce accurate, high-quality event materials.
- Onsite event delivery: Support the Head of Operations with the smooth running of events, ensuring onsite processes and checklists are followed.
- Office operations: Manage office supplies, new starter setups, staff badges, event equipment and inventory.
- Shared inbox management: Monitor and respond to enquiries promptly, ensuring requests reach the right team.
- General operational support: Be ready to roll up your sleeves and help wherever needed to deliver outstanding events.
You will be
- Highly organised, proactive and reliable.
- An excellent communicator who is comfortable dealing with clients, suppliers, speakers and colleagues.
- Naturally detail-oriented, with a strong eye for accuracy.
- Able to manage multiple deadlines and competing priorities.
- Confident using technology and willing to learn new systems.
- Calm and solutions-focused when things don’t go to plan.
- A strong team player who enjoys working collaboratively.
- Comfortable working in a fast-paced environment.
- Willing to travel and attend conferences, social events and meetings.
- Prepared to work hard, take ownership and have fun along the way.
We are committed to making our recruitment process accessible to everyone. If you need any reasonable adjustments, please let us know and we will do our best to accommodate your needs.
Pay: £28,000.00-£30,000.00 per year
Benefits:
Work Location: In person
