Continuity of Care Services has a fantastic opportunity available for a Part Time Office Administrator to join our team in Maidstone, Kent.
Job Type: Permanent, Part Time (3 Days per Week)
We are seeking a part- time team member to work three days per week. The preferred working days are Monday, Tuesday and Friday, although Monday, Tuesday and Wednesday may be also considered, subject to discussion.
This role offers the opportunity to progress to full- time position for the right candidate.
Location: Maidstone, Kent
Hours of Work: 9:00am- 5:00pm
Salary: £15,900 to £16,800 per annum (negotiable depending on experience)
Key Responsibilities as an Office Administrator:
As an Office Administrator, you will support both General Manager and Finance Assistant with the day to day running of Continuity of Care Services operations department ensuring the following:
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Providing general administrative support across the business
- Collating information in preparation for invoicing & payroll, identifying and reporting any pay rate or invoicing anomalies
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Assist with reconciliation processes and monitor internal systems to ensure data accuracy
- Monitoring annual leave requests in line with company procedures
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Order and maintain stocks of PPE, stationery, and other office supplies
- Updating rota changes
- Sending out pay slips
- Maintain and update a range of business trackers, including capacity, payroll, and expenses
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Handle incoming and outgoing correspondence, including telephone calls, emails, and post, responding professionally and efficiently
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Managing inventory of office supplies, including staff phones and multimedia equipment
- Take accurate minutes during meetings and distribute them as required
- Printing ID Badges
Ideally, you will be enthusiastic, well organised, methodical, and able to work to strict deadlines whilst paying attention to detail and working both as an individual and as part of a small team.
Skills required:
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Excellent organisational skills and attention to detail
- Act on your own initiative, able to work independently
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Work to deadlines and prioritise/manage multiple tasks
- Calm under pressure
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Be proactive including challenging and improving existing operating processes and procedures
- A team player and have a can-do attitude
- Good IT skills including Microsoft Office Experience of using Bright Pay, Access and Xero software would be beneficial but not essential
- Previous experience in an administrative role
- Flexible working hours to help meet deadlines and step in for holiday cover
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Reliable, trustworthy and able to handle sensitive information
- Excellent communication, confident liaising with colleagues, clients and third parties of all levels
Who are we?
Continuity of Care Services is an independent healthcare provider, based in Maidstone. At Continuity of Care Services Ltd we offer support to individuals in their own homes, with a private team of carers to ensure continuity. Many of our staff have been working with us for years. We promote independence and offer a high-quality service that ensures individuals are in control of their own care needs. We are regulated by the CQC and have been inspected and rated overall 'Good'.
We treat people with respect and our service users as individuals not numbers.
We strive to ensure our ethos 'Your Time, Your Team, Your Life' is maintained and carried out to our staff as well as our families.
Advantages of Joining our Team as an Accounts Assistant:
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Casual dress code
- Free parking onsite
- Company phone
- High Street Discounts
- Company Pension
- Cycle to work scheme
- Company Events
- Charity Events
