Produce clear reports and communicate confidently with clients
About Us
ECMS Services Ltd is a fast-growing facilities management and cleaning company with a strong reputation for quality, reliability, and exceptional service delivery. We support a diverse portfolio of commercial sites, providing both planned and reactive maintenance solutions across London and the South East.
Job Summary
We are seeking a dynamic and detail-oriented PPM (Planned Preventive Maintenance) Administrator to join our team. In this vital role, you will oversee the scheduling, coordination, and documentation of maintenance activities to ensure optimal operational efficiency. You will be responsible for ensuring all PPM’s for all contracts are complete within the correct time scales, allowing all systems to stay compliant. All PPM calls to be raised via our internal software Simpro and appointments booked with the customers.
Duties
- Manage and report on PPM, reactive, and remedial works in line with contract specifications
- Support the Contracts Manager with operational requirements
- Act as a central coordination point between engineers, clients, and subcontractors
- Submitting certification to clients as per requirements
- Arranging works for and return of sub-contractors
- Assisting with the day to day responding to emails, phone calls and any task issued by the contracts manager
- Strong planning, scheduling, and operational coordination
- Assist in training team members on maintenance protocols, safety practices, and technical procedures.
Skills
- Experience in a similar Facilities Management environment
- IT literate with strong Microsoft Office skills
- Excellent organisation, and communication skills
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company events
- Free parking
- Health & wellbeing programme
- On-site parking
Work Location: In person
