Information for the role of Tutorial and Admissions Administrative Officer
Permanent, Full-time position
Salary £36,284 per annum for 36.25 hours per week
Downing College is seeking a highly organised, proactive and approachable Tutorial and Admissions Administrative Officer to join its Tutorial and Admissions Office.
This varied role provides comprehensive administrative support across undergraduate and postgraduate admissions, student records and student services. Working closely with students, Fellows and professional staff, you will help ensure the smooth day-to-day operation of the College's academic administration and contribute to an excellent student experience.
Key responsibilities will include:
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Supporting undergraduate and postgraduate admissions processes.
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Maintaining student records and administering student-related data using systems such as CamSIS and CamCORS.
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Managing student administration including visa monitoring, HESA returns and committee applications.
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Acting as a welcoming first point of contact for students.
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Supporting Freshers' events, examinations, scholarships, awards and graduation ceremonies.
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Assisting with academic recruitment and providing administrative support to Tutors, Directors of Studies and the Welfare Team.
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Preparing reports, statistics and management information to support College committees and decision-making.
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Supporting student communications, newsletters and website content.
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Contributing to the continuous improvement of processes and procedures within the Tutorial and Admissions Office.
To be considered for this role, you will need to:
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Be educated to degree level or have equivalent professional experience.
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Have excellent numeracy and IT skills, including Microsoft Outlook, Word and Excel.
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Be friendly and approachable.
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Have excellent communication and interpersonal skills, including tact, discretion and an understanding of how to deal with academics and students.
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Have the ability to work independently and in a small team.
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Be flexible in your approach to work and tasks.
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Have good organisational skills and be capable of meeting pre-determined deadlines.
Experience in a higher education environment, working with complex databases, or knowledge of the Cambridge collegiate system would be advantageous.
Please see the attached job description for further details of the role.
Details of the role
The postholder will be expected to work 36.25 hours per week, Monday to Friday, with a daily 30-minute unpaid lunch break. There is potential for a degree of flexibility on start/finish times. There may be a need to work additional hours or on occasional weekends.
The annual salary is £36,284 per annum for 36.25 hours per week (Step 45 on the College Salary Scale).
In addition to the salary, we offer an attractive benefits package. A full list of benefits is available from the College’s HR Office or listed in the attached advert.
With regard to holidays, candidates should note that it is normal practice for these to be taken outside of Full Term when possible.
Please note that all benefits are non-contractual and may be amended or withdrawn at our discretion.
Application Process
To apply for this position click “Apply Now” to complete an application form. You are able to upload your CV in support of your application.
Closing date: midday on Friday 21 August 2026. Please note that the closing date for this post may be brought forward if there is a high volume of applicants.
Applications are welcomed from a broad range of backgrounds.
All applicants will be contacted once shortlisting has taken place.
We anticipate that interviews will be held towards the end of August 2026.
Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job.
We are pleased to be able offer this document in an accessible format. Please contact HR (
[email protected]) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print.
For further information or in event of queries, please contact the HR Office:
