Operations & Business Administrator
Vincent Reed Ltd
£35,000–£40,000 per annum + discretionary bonus
Hybrid – Robertsbridge, East Sussex & Remote
Full-Time | Permanent
Minimum 10 years' relevant business administration, operations, office management or executive support experience required.
Vincent Reed Ltd is a highly respected heritage building conservation consultancy with over 35 years of experience working on some of the UK's most significant historic buildings, including royal palaces, national landmarks, and prestigious heritage sites.
We are seeking a highly experienced, organised and proactive Operations & Business Administrator to become a key member of our team. This is a senior position requiring an individual who can take ownership, work independently, manage competing priorities, and act as the operational backbone of a growing business.
Key Responsibilities
- Managing invoicing, payment chasing, payroll, and financial administration
- Coordinating operational activities across our UK team and remote support staff
- Managing diaries, emails, meetings, and administrative priorities for the Managing Director
- Supporting project coordination, business development activities, and client communications
- Maintaining systems, processes, and project management platforms
- Ensuring tasks are completed efficiently
About You
You will have:
- A minimum of 10 years' experience in business administration, office management, operations, executive assistance, or a similar role
- Strong experience managing financial administration, including invoicing, payroll, and credit control
- Experience supporting senior leaders, directors, or business owners
- Excellent organisational and project coordination skills
- The confidence to work independently and take ownership of tasks
- Strong communication skills and attention to detail
- Experience using Google Workspace, Xero/QuickBooks, project management systems, and modern productivity tools
What We Offer
- £35,000–£40,000 salary dependent on experience
- Discretionary performance bonus
- Hybrid working with flexibility around family commitments
- A varied and rewarding role within a unique heritage business
- High levels of autonomy and responsibility
- Opportunity to contribute to projects involving some of Britain's most important historic buildings
To apply, please send your CV and a brief covering letter outlining your relevant experience and why the role appeals to you.
Applications: [email protected]
A detailed job description is available upon request.
Pay: £35,000.00-£40,000.00 per year
Work Location: Hybrid remote in Robertsbridge TN32 5NG
