Overview
We are seeking a highly organised and professional Office Administrator to provide administrative support to the Senior Management team within a care-sector environment. The role will support finance administration, HR processes, compliance records and day-to-day business operations, helping to ensure the organisation runs smoothly and continues to deliver safe, high quality care.
This position is ideal for someone with strong attention to detail, excellent communication skills and experience working in a busy administrative or finance based role preferably within health and social care. The successful candidate will have prior office experience, excellent IT skills, and a keen eye for detail.
Role overview:
The successful candidate will support senior leaders by maintaining reliable administrative systems, preparing accurate information, co-ordinating key tasks and helping ensure smooth communication between management, staff, families, professionals and external partners.
Key responsibilites
- Monitor email communications, ensuring that all messages are handled promptly
- Provide administrative support to the senior management team, including document preparation, meeting co-ordination and follow up actions
- Maintaining HR files, records in line with GDPR and company policies
- Assist with staff onboarding administration including compliance checks and training
- Order supplies for sites, ensuring stock levels are maintained and requests are processed promptly
- Raising draft invoices in Xero
- General maintenance on Pleo chasing receipts, checking cost centres
- Maintain accurate financial records and ensure timely data entry
- Organise and maintain filing systems, both physical and digital, ensuring easy retrieval of information
- Perform data entry tasks accurately using Microsoft Office
- Support scheduling of meetings, appointments, and events for staff and clients
- Order supplies for sites, ensuring stock levels are maintained and requests are processed promptly.
Experience
- Previous office experience or administrative role is highly desirable
- Proficiency in Microsoft Office Suite Word, Excel, PowerPoint
- Experience with Xero is software is advantageous
- Strong organisational skills with the ability to prioritise tasks effectively
- Demonstrated ability to work independently and as part of a team
This position is ideal for organised individuals looking to utilise their administrative skills within a supportive team environment. The role offers valuable experience in office management while contributing to the overall efficiency of our organisation.
Pay: £13.50 per hour
Benefits:
- Company pension
- On-site parking
Work Location: In person
