Job Title: Events Lead – Maternity Cover 7 months
Reports To: Head of Membership, Marketing, Events and Commercial Sales
Location: Knaresborough Head Office
Salary Range: per day rate tbc
Job Purpose:
To support the organisation with the initial planning stages of the AfPP's Annual National Conference and the planning and delivery the online webinar programme.
Hours of Work:
25 hours a week to suit the needs and demands of the role with some flexibility to meet the fluctuating demands including some evening and weekend work. Can be . freelance or fixed term contract.
Key Tasks and Responsibilities:
The most important duties of the role
· Coordinate the initial planning stages of the AfPP Annual National Conference.
· Coordinate the research and full planning of the online Webinar series.
· Assist with the planning and organisation of a series of university talks/visits.
· Plan and organise the conference agenda and speakers with input from the Education team.
· Secure exhibitors for the Annual National Conference and sponsorship for both the ANC and webinar series in line with the Events Team KPIs.
· Liaise with AfPP’s volunteer network and internal teams to deliver quality event education.
· Act as a key ambassador for AfPP, effectively managing professional relationships before, during and after events to ensure smooth logistics and effective communications.
· Work within the preset ANC and webinar budgets.
· Maintain accurate and up to date records at all times.
· Work closely with the marketing department to ensure the timely and effective marketing of the webinar series.
· Assist in the preparation of the budget for the 2027 Annual National Conference and the webinar series.
Knowledge – The information needed to carry out the key tasks effectively
· Strong literacy and numeracy with acute attention to detail.
· A strong understanding of event planning.
· An understanding of webinar planning and platforms.
· Experience of effective task and time management, managing busy workloads and prioritisation.
· Awareness of effective communication and negotiation techniques.
· Working knowledge of Word / Excel / Outlook etc.
Skills – the capabilities needed to carry out the key tasks effectively
· Strong and practical administrative skills to manage delegate, speaker, and exhibitor. relationships effectively through clear, concise, and positive communication.
· A persuasive and effective communicator, with an open, engaging, and winning style that generates trust and credibility amongst others.
· Clear, timely communication with colleagues internally on items affecting other departments.
· Working effectively to meet or exceed clear objectives, deliverables, targets, deadlines, and standards.
· Successfully co-ordinating complex projects demonstrating an ability to perform detailed tasks effectively in a demanding environment.
· Ability to use own initiative, be creative and develop new ideas whilst working both autonomously and as part of a team.
Behaviours – the demeanour needed to carry out the key tasks effectively.
· Always shows a personal commitment to treating all customers and colleagues in a fair and respectful way in line with organisational values.
· Displays a consistently positive, creative, and collaborative approach to work issues.
· Ability to work proactively on own initiative.
· Shows credibility, professionalism, tact, and diplomacy at all levels.
· Shows good self-awareness and willingness to learn and develop.
· Builds rapport and develops strong internal and external working relationships.
· Energetic and motivated approach.
· Open and receptive to change.
· Acts as an ambassador for the aims of the organisation.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
