We are looking to welcome a Legal Assistant into our Conveyancing Team, mainly to assist the Notary. This role is essential in ensuring the smooth running of the team by providing high-quality administrative and secretarial support.
About Phillips Law
Phillips Law was formed in 1986, and since then we have been committed to building the region’s strongest, dynamic, full-service law firm built on foundations of traditional values.
In 202 ,we continue to be featured in the Legal 500 – a globally recognised legal directory that serves as a comprehensive guide for clients seeking premium legal services.
At Phillips Law our values mean we pull in the same direction, tell it like it is, do the right thing, break the mould, and deliver on our goals.
The Conveyancing team
Our team provides expert advice on a broad range of property matters, including sales, purchases, lease extensions and refinancing. The Notary sits within this team as a conveyancer but also maintains a busy notarial caseload. The main focus of this role will be to support the Notary with a variety of tasks, including diary management, coordinating appointments, preparing important documentation within tight timescales, and liaising with agents to ensure documents are correctly executed and sealed.
We are known for building long-term client relationships, often supporting multiple generations of families. We pride ourselves on a collaborative and respectful working culture, where every team member contributes to a high-quality client experience.
What you’ll be doing
- Providing comprehensive secretarial and administrative support to the Notary
- Typing and formatting legal documents, correspondence, and forms (audio and copy typing)
- Managing diaries, booking appointments, and handling incoming calls and emails
- Liaising with clients and third parties in a professional and sensitive manner
- Maintaining accurate client files both electronically and in hard copy
- Assisting with billing, file opening/closing and compliance tasks
To be successful for this position, you must have / be:
- Providing comprehensive secretarial and administrative support to the Notary
- Typing and formatting legal documents, correspondence, and forms (audio and copy typing)
- Managing diaries, booking appointments, and handling incoming calls and emails
- Liaising with clients and third parties in a professional and sensitive manner
- Maintaining accurate client files both electronically and in hard copy
- Assisting with billing, file opening/closing and compliance tasks
What you’ll get
Phillips offers a company pension scheme, a group life assurance scheme, 26 days holiday annually, and we offer a range of benefits including a cycle to work scheme amongst others. In addition, there are regular social events, a running and walking club, weekly fruit and free entry into the Basingstoke Half Marathon of which we are headline sponsors.
Candidate Privacy Notice
Please note that any personal data provided in the course of your application will be processed in accordance with our Candidate Privacy Notice.
Equal Opportunities
We are an equal opportunities employer and welcome applications from all suitably qualified candidates.
Job Types: Full-time, Part-time, Permanent
Benefits:
- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Life insurance
- Work from home
Application question(s):
- If it is not on your CV, please provide information regarding your location of residence
- If you are looking for a Part-Time role, please provide further information about your ideal working hours
Experience:
- Legal Executive: 2 years (preferred)
Work Location: In person
