Position
Assistant Wedding Planner
About the Role
We are looking for a highly organized and proactive Assistant Wedding Planner to support our growing destination wedding planning agency. This role is ideal for someone who enjoys working behind the scenes to keep projects organized, build supplier relationships, and ensure every wedding is meticulously planned.
The successful candidate will work closely with our lead planners, helping maintain our planning systems, expand our international supplier network, and support the coordination of luxury destination weddings. There is also the opportunity to assist with on-the-day wedding coordination.
Key Responsibilities
Planning & Administration
- Organize, maintain, and improve planning templates and internal documentation.
- Keep planning systems accurate, up to date, and easy to use.
- Assist with wedding timelines, checklists, and administrative tasks.
- Support the planning team with day-to-day project coordination.
Supplier & Venue Research
- Research and identify new venues, caterers, and wedding suppliers across multiple countries.
- Build and maintain an up-to-date international supplier database.
- Reach out to potential partners and develop professional relationships.
- Ensure supplier information is accurate and regularly updated.
Event Support
- Assist with the preparation and coordination of weddings and events.
- Support lead planners before, during, and after weddings.
- Opportunity to progress into on-the-day wedding coordination.
Requirements
Experience
- Previous experience in event management, hospitality, wedding planning, or administration.
- Experience managing multiple projects and deadlines.
- Comfortable working independently while collaborating with a remote team.
Skills
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of initiative and problem-solving ability.
- Ability to work independently with minimal supervision.
- Strong attention to detail.
- Proficient in Microsoft Excel, Microsoft Power Point and Microsoft Office/Google Workspace.
Languages
Fluency in English is essential.
The ability to speak one or more of the following languages is highly desirable:
Personal Qualities
- Proactive and self-motivated.
- Reliable and accountable.
- Professional and personable.
- Calm under pressure.
- Passionate about creating exceptional client experiences.
- Eager to learn and grow within the wedding and events industry.
Nice to Have
- Experience working with destination weddings or luxury events.
- Existing knowledge of international wedding venues and suppliers.
- Experience using Microsoft Excel & Power Point.
- Willingness to travel for weddings and events.
What We Offer
- Opportunity to work with an international destination wedding planning agency.
- A collaborative and supportive team environment.
- Career development opportunities, including progression into Wedding Coordinator roles.
- The chance to travel and assist with beautiful weddings in exceptional locations.
Benefits:
- Flexitime
- Free or subsidised travel
- Work from home
Work Location: Remote
