Assistant Registrar | Full time | 35 hours | Fixed term (details below)
Full Time Salary: £34,638 to £37,189 per annum
Fixed Term Length: Details below
Hours: 35 hours per week
Location: This post is based at the National Museum of Scotland with travel to other Museum sites as required | Hybrid working available
National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.
Please note this advert and application covers three positions.
- Two positions are available on a 12-month fixed term basis
- One position is available which would end on 31 March 2027
You will have the opportunity on your application to advise us which position(s) you wish to be considered for.
As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking. We are looking for enthusiastic, passionate, honest, service-driven individuals to join our Collections Services team.
Benefits of joining us as our Assistant Registrar will include:
- Annually alongside your salary of £31,929, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme.
- A generous annual leave of 28.5 days – rising to 33.5 after 5 years, plus an additional 8 paid days public holidays.
- Free access to national (and international) museums and exhibitions.
- A range of wellbeing benefits including Employee Assistance Programme 24/7.
- Access to all the above and more from day one of employment.
About the Assistant Registrar role:
Located in the Registrar team, this appointment will play a key role in delivering National Museums Scotland’s loans, acquisitions and disposals programmes in accordance with Museum policy and procedures.
As an Assistant Registrar at National Museums Scotland you will:
- Assist the Registrars with delivery of the Museum’s Loans Programme of short and long term loans (incoming and outgoing) for exhibitions, display and other Museum purposes.
- Apply professional knowledge and judgement to the viability of loans, acquisitions and disposal projects, liaising with and advising internal and external stakeholders.
- Arrange insurance/indemnity cover for loans and maintain records of National Museums Scotland’s total indemnity.
- Negotiate and implement transport and courier arrangements with shipping agents and borrowing/lending venues.
- Assist with management of the delivery, installation and de-installation programme for incoming loans for exhibitions and displays in liaison with the Exhibitions and Design department.
Skills and experience we’re looking for in our Assistant Registrar:
- Strong written and verbal communication skills, including being proficient in using databases and Microsoft Word, Excel and Outlook.
- Ability to manage multiple projects, with effective time management skills.
- Strong logistical and project management skills to assist with the management of transport and courier arrangements.
- Experience of delivering collection registration services (such as loans, acquisitions or disposals) in a museum or similar environment.
- Experience of using Museum Collections Information Systems, such as Axiell Collections, Mimsy, TMS.
- Experience of arranging UK Government Indemnity or other collections insurance.
Please be sure to view relevant attachments for this role (available on our Careers Portal: careers.nms.ac.uk) for full details of the position.
The closing date for this role is 26/08/2026 (26 August 2026). The Selection Event is likely to take place 09/09/2026 (9 September 2026)
