Personal Assistant to Founder and Artistic Director
Start Date: Required ASAP
Job Description
Job Title: Personal Assistant
Responsible To: Founder and Artistic Director
Hours Required: 27 hours per week:
Mondays - 12-3pm
Tuesday to Friday 10-4pm
Employment Status: Self-employed
Salary: £15.00 per hour
Location: Working in Chingford, Waltham Forest, London E4, with ad-hoc opportunities to work from home, plus supporting with ad-hoc travel to North, South, East and West London and parts of the UK.
Purpose of Post: The Personal Assistant role will provide comprehensive, confidential, and professional support to a vibrant, self-employed Artistic Director with fibromyalgia and chronic anxiety, enabling her to maintain an independent, effective, and efficient work-life.
The post-holder will provide practical support to administrate the day-to-day needs of her non-profit organisation, in all aspects concerned with its efficient and successful operation.
This post is only suitable for reliable candidates able to commit to a long-term working relationship of at least two years.
Main Duties:
Support with Administration
Practical support and assistance, including prompting, encouragement, and reminders for:
- Basic email management
- Making sales calls to clients
- Coordinating projects
- Coordinating events
- Filing and keeping paperwork in order
- Responding to enquiries on social media and posting relevant information
- Preparations to leave the house, including helping to establish what equipment and paperwork is required and carrying equipment and bags
- Appointments and diarised tasks
- Remembering information and establishing tasks to be completed
- Correspondence and paperwork
- Work-related minor mobility challenges in the workspace and in the wider community, where necessary
Person Specification:
Skills and Attributes -
Essential
- Reliable and committed
- Patient and heart-centred approach
- Friendly and enthusiastic
- Excellent administrative, verbal, and written communication skills
- Confident on the telephone and enjoys speaking to people
- Empathy and compassion – ability to show genuine care and understanding
- Ability to support and encourage others
- Ability to be impartial, non-judgmental, and see situations from many points of view
- Ability to support others to achieve their vision
- Excellent organisational skills
- Ability to manage own workload successfully
- Excellent time management
- Ability to pay attention to detail
- A team player
- Flexible
Experience -
Essential
- Experience of coordinating and assisting with projects
- Experience of coordinating events
- Experience of conducting “ethical sales and marketing” (i.e. avoiding high-pressure tactics, with a focus on needs, not sales)
- Experience with making and receiving phone calls
- Experience of successfully meeting deadlines
Desirable
- Experience in Sales and Marketing
- Experience in fundraising
- Experience of working in an office or home office environment
Knowledge -
Essential
- Confident with making and receiving phone calls
- Confident use of Microsoft Word, Excel and Outlook
- Efficient scheduling skills when using Outlook
- Confident use of the internet
Desirable
- A working knowledge of Microsoft SharePoint.
- Knowledge and experience (personal or professional) of exercise and the benefits for vulnerable bodies
- Knowledge (personal or professional) of nutrition and healthful or clean eating
- Awareness of some of the barriers that can prevent people with fibromyalgia, sight loss, chronic pain, chronic fatigue, or anxiety from enjoying dance, exercise, and social events
- Awareness of organisations and services available to people with sight loss
Job Type: Part-time
Pay: Up to £15.00 per hour
Benefits:
Experience:
- Ethical Marketing: 1 year (preferred)
Work Location: In person
