Job title: Early Years Finance and Admissions Administrator
Reporting to: Head of Early Years
Location: Eglinton Children Centre (this role may, however, be required to workacross all Home-Start Greenwich (HSG) sites at short notice
Staffing: None
Hours: Permanent, Part Time (28 hours per week, 52 weeks)
Salary: £27,500. per annum
Closing Date: 21 August 2026
Job Purpose
To provide high-quality, timely, and accurate financial and administrative support across Early Yearsprovision, ensuring effective management of funding, admissions and associated processes. The roleworks collaboratively with the Head of Early Years, Early Years Manager, Nursery Managers andmembers of the Early Years and finance team to support the smooth day-to-day operation of services
Key Accountabilities
Finance and Funding
- Maintain accurate financial records for all settings, with a primary focus on parent fee income and Local Authority headcount and Early Years funding
- Support finance officer with monthly invoices, administration and collection of monthly direct debits, administration and submission of student finance and other relevant claims.
- Monitor, reconcile, and manage parent payments for nursery fees using the agreed finance andnursery management systems
- Manage Early Years Credit control and monitor monthly Debtor Reports
- Review and monitor Early Years budget reports
- Prepare, submit, and monitor Early Years headcount funding via the Local Authority fundingportal
- Support the Head of Early Years with audits, financial reconciliations, and year-end processes
- Secure and support funding opportunities and monitoring
Admissions Support
- Process Early Years applications for all Home-Start Greenwich Early Years settings
- Register new children and ensure all required documentation is completed accurately and on time
- Maintain up-to-date child records, ensuring accuracy and compliance with GDPR
- Manage waiting lists and available spaces across settings
- Work proactively with Nursery Managers and Early Years Leads to monitor occupancy levels and plan admissions
- Conduct nursery tours with confidence and provide clear information to prospective parents
- Support the marketing and communication needs for Early Years and Childcare places
Administrative Support
- Manage the reception area ensuring the centre is a warm and welcoming place
- Provide day-to-day administrative support to the Head of Early Years, Nursery Managers, and Early Years teams
- Ensure consistency of financial and administrative processes across all settings
- Maintain accurate Early Years and financial records using agreed systems
- Coordinate meetings, schedules, and events, ensuring all arrangements are in place
- Act as a point of contact for parents and external agencies
- Monitor email inboxes
- Managing telephone calls, resolving queries or referring appropriately
- Liaise with parents regarding events and key information, ensuring clear internal and external communication
- Support the maintenance of shared documentation, templates, and processes across settings
- Provide general ad-hoc administrative support to the Head of Early Years as required
- Work in line with EYFS requirements, organisational policies, and procedures
- Work across different departments and streams of work
Skills and experience
This is a varied and fast-paced role requiring a highly organised, proactive individual who can work under pressure, meet deadlines and use initiative to manage competing priorities. Excellentcommunication skills, flexibility, and a professional, approachable manner are essential when workingwith families, colleagues, and external partners.
Essential
- Experience in a finance and/or administrative role
- Strong numeracy skills and attention to detail
- Experience of invoicing, credit control, or monitoring income
- Confident IT skills, including spreadsheets and management systems
- Excellent organisational and time-management skills
- Ability to manage workloads across multiple settings
- Strong communication skills with parents, staff, and external agencies
- Understanding of confidentiality and secure record-keeping
Desirable
- Experience working within an Early Years or education setting
- Knowledge of Early Years funding and headcount processes
- Experience of nursery management or finance systems (e.g. HSG)
- Experience supporting admissions, occupancy, or waiting lists
- Relevant qualification or training in finance, business administration, or Early Years support
Benefits of working for Home-Start Greenwich
25 Days Annual leave
Tech Scheme
Cycle Scheme
50% Childcare Discount at Plumstead Nursery
5% Employer Pension Contribution
Ongoing Training and Development
Employee Assistance Programme
High Street, Online Stores and Leisure Discount Cards
Inclusion Matters
Home-Start Greenwich is an equal opportunities employer and champion of Equality, Diversity &Inclusion. We recruit for the person most suited to the job and welcome applications from candidates of all backgrounds & sectors.
Candidates must be based in the UK, have fluent spoken and written English and the right to work in the UK. Special consideration given to local candidates based in Southeast London.
How To Apply
Thank you for your interest in this role. To apply for this role please complete an application form on our website which can be found here Join Us - Home-Start Greenwich
HSG is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff working with children and vulnerable adults to share this commitment.
We look forward to receiving your application.
