Package: Up to £32,000 subject to experience
Job Type: Full time, permanent
Start Date: ASAP
Number of Vacancies: 1
We started our journey back in 1989 and have grown to become a beacon of excellence in the corporate events industry. From mesmerizing technical productions to ingenious creative services, we redefine event experiences. Our footprint spans the continent, with bases in the UK, servicing events in northern Europe, and in Spain, servicing events in southern Europe.
Aztec are proud to be part of The Pixelhouse Group. With DB Pixelhouse, Gravit8 Digital and Aztec combining forces, we’re dialling up the depth, creativity, and reach of our services, so we can support events of every size and scale. We don't just understand technology; it is embedded into everything we do. Our prowess in leveraging technology elevates client experiences and propels us to continuously refine every facet of our operations. At Aztec, innovation fuels our passion. We are relentless in crafting groundbreaking solutions for events, ensuring each encounter resonates with the brand, aligns with the message, and captivates its audience.
Job Purpose
Ensuring every job has the appropriate resource is a critical aspect of this role. The Operations Coordinator must ensure the quantity, quality and appropriate skill sets are sourced in order to guarantee every aspect of a job is delivered in an excellent manner. Ultimately, success will be judged by our ability to deliver events to a consistently high standard.
Along with working closely with Aztec's technical team, establishing and building freelancer relationships will be an essential part of the Operation Coordinator’s role.
The ideal candidate will have strong interpersonal skills, organised working and excellent attention to detail. Some AV knowledge and experience of working within events and exhibitions would be preferred.
Responsibilities
- You will contribute to the day to day planning of Aztec’s field operations
- You will manage technician scheduling by reviewing upcoming events and employee holidays
- You will review and order additional technical resources to fulfil job requirements
- You will provide technicians, freelancers and crew with necessary information to carry out jobs
- You will maintain Aztec’s database of freelancers
- You will administer freelancer purchase orders and send out show schedules to technical teams
- On a more strategic level, you will work with senior management and other colleagues to find new and better ways of working smarter and more efficiently
About you
Do you have a track record of excellent administration and communication? Then this could be the role for you. In addition to the above, in order to be successful with your application, we would expect you to have the following:
- The ability to develop relationships with Aztec’s field teams and freelancers
- Very strong admin skills with a keen eye for detail
- Some audio visual knowledge would be useful, although not essential
- Exceptional written and verbal communications
- First class interpersonal skills and the ability to negotiate
- A good level of numeracy
- Very good all round end-user IT skills
If the above sounds like you, then we would love to hear from you!
The business mainly provides services to trade exhibitions which generally take place on weekdays. There is a degree of flexibility regarding working hours, as well as an understanding that this is not a 9-5 job.
In terms of work location, the nature of this role requires a high degree of collaboration with colleagues in different departments so it will be performed exclusively in the office. There will be little opportunity for working from home.
Benefits include private medical insurance, season ticket loans & free railcard, flexible working hours, training and development, long term service rewards, Buy/Sell holidays, employee referral scheme, Bike2Work scheme, company social events and contributory pension scheme.
"Diversity is the art of thinking independently together." Malcom Forbes
Aztec are committed equal opportunities employers and positively encourage applications from suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity. We believe that our differences make us stronger, so be yourself and help us to ignite the potential of our forward-thinking mix of people.
Contact Details
In the first instance please email your CV to [email protected] with the subject line “Ops Coordinator” and a brief covering note about why you are interested in this role.
Pay: Up to £32,000.00 per year
Benefits:
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
Ability to commute/relocate:
- Chessington KT9 1TQ: reliably commute or plan to relocate before starting work (required)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
