Finance Administrator
Location: Kent (ME14) — Entirely office-based | Hours: Full-time, Monday to Friday 9-4 | Salary: [£28k – £32k depending on experience]
About us
Grey-water FM is a multi-services facilities management business based in Maidstone, and one of the fastest growing in the South East. We deliver a wide range of services to our clients, and our success is built on a team that takes pride in doing things properly. As we continue to grow, we're looking for long-term team members who want to grow with us — starting with an organised, reliable Finance Administrator to take ownership of our day-to-day finances and support the smooth running of the office.
The role Based at our office, you'll be the go-to person for keeping our money moving in the right direction, while also providing administrative support across the business. Responsibilities include:
Finance
- Raising and sending sales invoices, and making sure they're accurate and on time
- Processing supplier invoices and scheduling payments
- Credit control — chasing overdue payments by phone and email, professionally but persistently
- Running payroll, including pension contributions and HMRC submissions (RTI)
- Preparing and submitting quarterly VAT returns via Xero (Making Tax Digital compliant)
- Bank reconciliation and keeping Xero fully up to date
- Managing expenses, petty cash, and staff reimbursements
- Producing reports on cash flow, aged debtors, and outstanding payments
- Liaising with our accountant at month-end and year-end
Supplier management
- Managing supplier relationships, contracts, and renewals
- Benchmarking suppliers and obtaining competitive quotes (e.g. utilities, insurance, materials, services) to ensure best value
- Negotiating pricing and terms where appropriate
Administration & support
- General office administration — filing, correspondence, ordering supplies, and keeping records organised
- Providing direct support to the Director, including diary management, meeting preparation, and ad-hoc requests
- Handling incoming calls and emails, and acting as a first point of contact
What we're looking for
- Experience in a similar finance/accounts role, including hands-on payroll and VAT experience.
- Solid working knowledge of Xero (essential) — invoicing, reconciliation, payroll, and VAT submissions; Xero certification a plus
- Confident with all MS Programmes for anything Xero doesn't cover
- Comfortable picking up the phone — whether chasing payments or negotiating with suppliers
- A proactive all-rounder, happy to switch between finance work and general admin
- Highly organised with strong attention to detail
- Trustworthy and discreet with sensitive financial and business information
- AAT qualification (or working towards one) is a bonus, but experience matters more
If you're looking for a varied role where you'll be trusted with real responsibility and can grow alongside a fast-moving business, we'd love to hear from you
Pay: £28,000.00-£32,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
