Job Advert
Finance Assistant
Salary: £35,000 - £38,000 per annum, depending on experience
Role: Full Time
Location: Chancery Lane, London / Hybrid (3 days in office, 2 day remote)
About us:
Thoughtleaders4 are a full-service legal events and content provider with decades worth of experience. Leveraging our expertise and strong relationships with key experts across the globe we create focused, practice area communities, content and events for members. Our events deliver vital knowledge transfer and new business opportunities and are a space for members to share their thoughts, meet new contacts and to reconnect with existing friends.
We are seeking a proactive and detail-orientated Finance Assistant to work with our Financial Controller We are a friendly team and as our business grows, we’re looking for someone who wants to be part of a friendly, supportive workplace where experience and reliability are valued.
Job Role – Finance Assistant
This is a busy, fast paced and varied role and we are seeking a self-starter who can take accountability for their own workload.
You must have:
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Strong accountancy knowledge up to trial balance stage
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Experience in assisting with month-end close, including journal postings
Key Duties – Finance Assistant
Sales Ledger
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Accurately allocate incoming receipts within the accounting system
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Investigate and resolve discrepancies, including payment shortfalls, currency differences, etc.
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Investigate unidentified receipts
Purchase Ledger
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Ensure supplier invoices and staff expense claims are integrated correctly to Xero
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Ensure correct coding, including nominal accounts, billing / event IDs
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Support supplier payment runs by prioritising payments based on event timelines, matching invoices against supplier statements and flagging discrepancies for resolution
Bank & Cash
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Perform regular bank reconciliations, ensuring all transactions are accurately recorded and discrepancies are promptly investigated and resolved
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Maintain accuracy of expense card postings in Xero, ensuring correct nominal coding, billing allocations, and VAT treatment, supported by valid receipts
Credit Control
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Ensure credit control procedures are adhered and that invoices are collected within agreed credit terms
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Resolve customer invoice queries promptly to minimise delays in payment
General Finance Duties
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Perform timely reconciliations of balance sheet accounts
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Support the preparation of management accounts and reporting packs
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Compile event gross profit (GP) reports and investigate variances
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Assist with VAT compliance, including supporting UK VAT return submissions, ensuring proforma invoices are replaced with valid VAT invoices and assisting with foreign VAT reporting and deadlines
The ideal candidate
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AAT / CIMA or ACCA qualified or part qualified or QBE
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Previous experience in similar role in a small to medium sized UK organisation is essential.
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Good working knowledge of UK VAT; exposure to international VAT is advantageous
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Experience supporting month-end processes and management reporting
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Strong proficiency in IT packages, especially Microsoft Excel and accounting software (e.g. Xero)
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Comfortable working to tight deadlines in a fast-paced environment
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Strong organisational skills, accuracy and attention to detail.
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Ability to manage multiple priorities and take ownership of tasks, through to completion
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A positive attitude and willingness to learn.
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Proactive mindset with the ability to identify and implement process improvements
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Strong communication skills with the ability to collaborate across teams
The Benefits:
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Hybrid working (2 days a week from home)
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25 days holiday + Bank Holidays + Office closure over Christmas
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Training provided.
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Private Health Insurance
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Development & progression opportunities.
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Fully stocked drinks fridge in the office.
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Casual dress.
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Company events & monthly social activities.
This is an exciting opportunity to join a friendly company delivering market leading events across the globe.
Could you be our Finance Assistant?
Right to Work in the UK: Applicants must have the legal right to live and work in the UK. Given the role and salary level, this is not a role that will qualify for UK Sponsorship.
Please bear with us, we are experiencing high numbers of applications at present.
