Private Secretary & Department Office Manager

House of Lords -
London

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Job details

Permanent | Full-time
£46,500 - £53,700 a year
8 days ago

Benefits

Annual leave
Company pension

Qualifications

Presentation skills
IT
Events management
Leadership
Communication skills

Full job description

Details

Reference number

472168

Salary

£46,500 - £53,700

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Other

HL7

Contract type

Permanent

Type of role

Secretarial

Working pattern

Full-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

London, Westminster

About the job

Job summary

Private Secretary to Black Rod and the Lord Great Chamberlain, and Black Rod Office Manager

House of Lords Black Rods Department

BELONG HERE. TOGETHER, WE MAKE PARLIAMENT HAPPEN.

As a Private Secretary and Office Manager in Black Rods Department, youll play an important role in supporting the UKs parliamentary democracy. Your work will help members of the House of Lords carry out their responsibilities effectively contributing to something bigger than any one role.

Youll be part of a collaborative community, working alongside colleagues from a wide range of professions. Together, we make Parliament happen.

Youll be based on the Parliamentary Estate in Westminster a unique working environment shaped by history and powered by the people who work here today.

Job description

What youll be doing

Leading a small secretariat team, youll deliver high-quality executive support in a fast-paced, high-profile environment, ensuring Black Rods Department operates efficiently across a broad range of House of Lords and bicameral responsibilities.

Youll work closely with Black Rod to manage competing priorities, respond to evolving demands, and ensure the smooth coordination and delivery of key activities. The role involves regular interaction with Members of the House of Lords and senior leaders across the Administration, as well as engagement with stakeholders across Government, offering valuable insight into parliamentary and cross-government working.

Reporting directly to Black Rod, you will line manage a small team and play a key role in maintaining high standards, ensuring effective delivery, and supporting the smooth running of a diverse and important portfolio.

Person specification

What were looking for

Were looking for someone who can bring their skills and experience to make a meaningful contribution here.

Youll have:

Experience of leading a team to deliver agreed organisational and operational objectives.
Proven experience of managing a high-profile and high-tempo Private Office function, which involves a broad range of disparate and high-level stakeholder interaction.
Strong interpersonal skills and the ability to deal with contentious issues, demanding leadership, partner and interlocutor assertion, and challenging inter-personal interaction, effectively, appropriately and sensitively.
Strong executive, PS and Office Management skills with experience of a full range of executive and secretarial skills, including minute taking and the ability to draft concisely and with clarity, and excellent IT skills.
Strong communication skills and the ability to represent Black Rod and BRO to a wide range of people and organisations internally and externally evidencing tact, discretion and the ability to work quickly under intense pressure.
The ability to understand and communicate complex procedures and processes relating to high-profile projects and events such as State events, and to assist with their planning and delivery.

It would be even better if you have:

Experience of dealing with senior leadership of external agencies and organisations, for example in: ministerial offices; the Royal Household; chief executives of public and private sector bodies; and local councils.
An understanding and experience of budgeting procedures.
An understanding and experience of event management and related protocol matters.
An interest and knowledge of the purpose and workings of Parliament.
A knowledge of BRD and its responsibilities.

For full details, please see the job description.

Benefits

Alongside your salary of £46,500, House of Lords contributes £13,471 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

What you can expect

The Private Secretary and Office Manager primarily ensures effective and efficient executive support within the Black Rods Department, undertaking a wide range of responsibilities to do so. Youll need to be able to keep pace with fast moving events and daily changing, sensitive and high-profile priorities, and deliver consistently professional support in the management and delivery of specified tasks.

Youll be part of a community that values your wellbeing, supports your development, and recognises the contribution you make.

Youll benefit from:

30 days annual leave (rising to 35 after one year), plus public holidays .
A generous Civil Service pension
Access to learning and development across a wide range of roles and professions
Support for your health and wellbeing
The opportunity to be at the heart of UK parliamentary democracy

We know flexibility matters. Wherever possible, well support working patterns that work for you including hybrid working, job share or adjusted hours. Well be open about whats possible for this role.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

Ready to apply?

If youre looking for a role where you can belong, grow and make a difference, wed love to hear from you.

Please complete your online application by 23:59 on Sunday 02 August 2026.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Contact point for applicants

Job contact :

Name : Recruitment Team
Email : [email protected]

Recruitment team

Email : [email protected]

Apply Now

Details

Reference number

Salary

Job grade

Contract type

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

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