Finance Division
Join our Finance Division as the first point of contact, delivering exceptional administrative support and helping keep our busy office running smoothly.
Location: Great Clarendon Street, Oxford (office-based role with no scope for remote or hybrid working)
Salary £27,534 - £28,437 per annum (pro rata for part-time)
Contract: Part time (29.2 hours / 0.8FTE) , Permanent
About Us
Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.
The Finance Division is integral to the University, aiming to enable world-class research and education by collaborating on sound financial strategy to provide long term resources, underpinned by excellent operational and professional services.
What We Offer
Working at the University of Oxford offers several exclusive benefits, such as:
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
About the Role
- Act as the administration team’s in person point of contact in the Finance Division office. Respond to straight forward general enquiries and redirect more complex queries as appropriate
- Provide general administrative support to the administration team as required
- General tidiness of the Finance Division kitchen ensuring a regular supply of milk through liaison with the café in OUP and monitoring other supplies of refreshments, informing the Administration Support Manager when items need reordering
- Ensure general tidiness of the Finance Division office. Monitor the clear desk policy and feedback to the administration team as appropriate
- Support with room bookings and ordering of catering for staff and their meetings, as required
- Unpack deliveries and put items away. Inform the Administration Support Manager of which deliveries have arrived
- Run reports as required by the administration team
- A commitment to demonstrating respect, courtesy and consideration in interactions with members of the University community.
- The post holder may be called upon to undertake other tasks or projects as commensurate with the grading and nature of the post; and to support and provide cover for colleagues as required.
About You
- Experience of customer facing work including dealing with straight forward queries
- Experience of general office administration
- The ability to work as part of a team in an office environment
- Experience of using own initiative
- Ability to use standard computer programs (Outlook, Word, Excel, Powerpoint)
- A good understanding of issues around confidentiality
- Ability to understand and communicate clear and accurate information verbally and in writing
- Demonstrable ability to ensure attention to detail
- To be self-motivated and to work effectively, knowing when to refer matters to others
We welcome applications from all sections of the community. We aspire to build a truly diverse community which values and respects every individual’s unique contribution.
Application Process
To apply, please upload:
- A covering letter/supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on 21 August
Interviews will take place w/c 31 August
