Wedding & Events Coordinator
Part-Time / Full-Time | 21–35 Hours Per Week
We are looking for a friendly, organised and proactive Wedding & Events Coordinator to join our team.
This is a varied, hands-on role for someone who enjoys working with people, loves weddings and events, and takes pride in making sure all the little details come together.
Once a wedding has been booked and contracted by our Weddings & Events Manager, you will become one of the couple's main points of contact, supporting them through their planning journey and helping deliver their wedding day.
This is not primarily a wedding sales role. New enquiries, show-arounds, proposals, contracts, wedding fayres and securing new bookings are managed by the Weddings & Events Manager.
What You'll Be DoingWedding Planning & Couples
You will look after couples once their wedding has been confirmed, including:
- Introducing yourself and welcoming couples to the planning stage
- Keeping in regular contact throughout their wedding journey
- Arranging and leading planning and final details meetings
- Helping couples work through menus, drinks, guest numbers, timings, table plans, accommodation and other requirements
- Keeping wedding files and planning documents accurate and up to date
- Making sure important deadlines and wedding payments are kept on track
- Answering questions and helping couples throughout the planning process
- Liaising with the Weddings & Events Manager where significant changes are required
Wedding Tastings & Final Details
You will help organise our wedding tastings and make sure everything is well prepared for our couples.
This will include:
- Booking and coordinating wedding tastings
- Confirming menu selections and dietary requirements
- Liaising with the kitchen and front-of-house teams
- Welcoming and looking after couples during tastings
- Recording menu and drink choices and any agreed changes
- Preparing final wedding information for our operational teams
- Liaising with external suppliers regarding timings, access and setup
- Making sure all departments have clear and accurate information ahead of each wedding
Wedding Extras & Upgrades
Although this isn't a traditional sales position, you will help couples explore additional options that could enhance their wedding.
This could include:
- Food and menu upgrades
- Drinks packages and additional drinks
- Accommodation
- Additional wedding extras and enhancements
The approach should always be friendly and helpful, recommending options that genuinely suit the couple and their plans.
Wedding Day Coordination
This isn't purely an office-based role. You will also be involved in preparing and delivering our weddings.
Responsibilities will include:
- Helping organise and set up wedding and event spaces
- Checking rooms and spaces are set according to the agreed plans
- Coordinating with suppliers and internal teams during setup
- Booking accommodation for wedding guests and taking payments
- Being a visible and approachable contact for the couple and suppliers
- Working alongside our operational team throughout the wedding
- Providing on-the-day coordination through to the first dance
- Helping solve any last-minute changes or issues calmly and professionally
You will also support other events held at the venue, including private parties, functions and Christmas events.
After the Wedding
Following weddings, you will help make sure everything is organised and ready for the next event.
This can include:
- Helping oversee the reset of wedding and event spaces
- Keeping wedding storage areas and equipment organised
- Returning decorations and equipment to the correct places
- Reporting damaged, missing or low-stock items
- Following up with couples after their wedding
- Requesting reviews and testimonials
- Gathering feedback to help us continually improve our weddings and events
Where appropriate, post-wedding organisation can be completed on the following working day rather than necessarily late at night after the wedding.
Wider Hotel Support
Weddings and events will be the main focus of your position, but during quieter periods you will also support the wider hotel team.
This could include:
- Helping reception with guest check-ins and check-outs
- Answering general guest enquiries
- Supporting the bar and restaurant team when required
- Helping prepare for upcoming events and functions
- Supporting Christmas parties and seasonal events
We are looking for someone who is happy to get involved and work as part of the wider team.
Who We're Looking For
We would love to hear from someone who:
- Is friendly, approachable and confident with customers
- Is highly organised and has good attention to detail
- Enjoys building relationships with couples
- Can manage several weddings at different stages of planning
- Is comfortable leading planning meetings
- Communicates confidently with customers, suppliers and colleagues
- Can work independently and take ownership of their workload
- Is confident discussing additional options and upgrades with couples
- Is comfortable using computers, emails and planning documents
- Is happy combining office work with hands-on event preparation
- Can remain calm when plans change or problems need solving
- Is flexible and understands the nature of weddings and hospitality
- Is willing to support other areas of the hotel when required
Previous experience within weddings, events, hotels, hospitality or customer service would be beneficial.
Most importantly, we are looking for someone with the right personality, organisation skills and attitude who will genuinely care about giving our couples a fantastic experience.
Hours
21–35 hours per week
We are open to discussing part-time or near full-time hours depending on the successful candidate.
Due to the nature of weddings and hospitality, this is not a traditional Monday–Friday, 9am–5pm position.
Hours will be planned around our weddings and events calendar and will include a mixture of weekdays and weekends, with some evenings and bank holidays required.
Working patterns will normally be organised approximately 2–3 weeks in advance, depending on weddings, appointments, tastings and events.
Some weeks may therefore look different from others.
The Role Within Our Wedding Team
Our Weddings & Events Manager looks after new wedding enquiries and sales, including show-arounds, wedding fayres, proposals, contracts and securing new bookings.
Once a wedding is confirmed, the Wedding & Events Coordinator becomes one of the couple's main contacts and helps take them through their planning journey.
You'll work closely with the Weddings & Events Manager and the wider hotel team to make sure our couples receive a friendly, organised and memorable experience from planning through to their wedding day.
If you're organised, enjoy working with people and would love a varied role where no two weddings are exactly the same, we'd love to hear from you.
Pay: £28,000.00-£30,000.00 per year
Benefits:
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
Work Location: In person
