To provide a point of contact and reference for West Midlands Police Federation Members, Elected Representatives and Office Staff.
To support the day-to-day administration requirements of the Member Services Team ensuring services are delivered in an accurate, efficient and timely manner.
This is a part time role, working 20 hours a week, split over 5 days. This role is required to be in the office.
Research
- To be the first point of contact for enquiries, on matters relating to Police Regulations, Police Pension Regulations, Police Federation and Force Policies.
- Undertake research on behalf of the Branch and present findings.
- Maintain a database of information in relation to Legislation, Policies and Procedures that affect the members.
- Appraise the Branch Secretary of all events, trends and developments that affect the members.
- Financial Control
- Maintain electronic records to ensure Invoices are prepared and emailed in line with the Federation magazine distribution.
- Prepare and distribute Invoices for bimonthly payment for magazine advertising.
- Store all communications sent to Members in a shared folder for audit purposes
Members Services
- Maintain, develop and improve relationships with current Member Services Providers ensuring marketing material is distributed when required.
- Regularly email Federation Representatives with Members Services updates and amendments.
- Ensure all contracts and agreements are correctly retained with providers and filed.
- Deal with all Member Services queries and complaints.
- Liaise with providers to agree office availability for branch surgeries and maintain diary.
Administration Support
- Attend courses and meetings as required.
- To assist with updating the website and social media accounts.
- Administer Death claims and Critical Illness claims in a sensitive manner.
- To make boardroom bookings and arrange caterers as and when required.
- To assist administratively with photocopying, filing and scanning.
General Responsibilities
- To answer calls into the office ensuring standards are met at all times.
- To deal with and prioritise emails, complaints and messages.
- To carry out any research and problem solving when required.
- To check accuracy of the Database by means of dip sampling, searches, engaging with other users and members.
- In the absence of the other Member Services Team, to ensure their duties are covered.
- To be a nominated keyholder for Guardians House
- To work as part of a team to provide a professional service to members.
- To carry out any other duties commensurate with the purpose and grading of the post, that may, from time to time, be determined
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Administration experience
- Competent using Microsoft packages
- Detailed knowledge of the Police Service, Police Regulations & other related legislation.
- Well Organised
- Research Skills
- Excellent Communication Skills
- Ability and willingness to work flexibly, under pressure and to deadlines
- Ability and Aptitude to work on own Initiative
- Commitment to Customer Service
- Self Motivated
- An understanding of the West Midlands Police Federation’s commitment to equality of opportunity and valuing diversity, and the ability to translate this into action
- Full driving licence and own transport
The Police Federation of England and Wales is the staff association representing 150,000 police officers and special constables up to and including the rank of chief inspector. We have a statutory obligation to ensure the views of our members are accurately relayed to government, opinion formers and key stakeholders. To ensure this we measure the work we do and what we seek to achieve against our organisational aims and objectives.
