Location: Newcastle Upon-Tyne
Salary: Competitive, dependent on experience
Hours: 8hrs p/w
Join the Careline Lifestyles Team
Careline Lifestyles is seeking a highly organised, proactive, and professional Personal Assistant to the Chairman & Director. This is a varied and rewarding role supporting senior leadership in both business and personal matters. The successful candidate will be a trusted confidant with excellent organisational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining the highest levels of confidentiality.
Key Responsibilities
Executive & Administrative Support
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Prepare professional reports, presentations, meeting papers, and correspondence.
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Handle confidential and sensitive documents with discretion.
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Organise and maintain electronic and paper filing systems.
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Scan, file, and securely manage important documentation.
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Order stationery, office supplies, and other business-related products.
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Provide general administrative support to ensure the smooth running of the Chairman's and Director's office.
Personal Assistance
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Manage personal appointments and commitments.
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Arrange personal errands and coordinate personal travel where required.
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Assist with ad hoc personal tasks, ensuring a seamless balance between professional and personal commitments.
Diary Management
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Manage complex and ever-changing diaries for the Chairman and Director.
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Schedule meetings, appointments, and events while anticipating potential conflicts.
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Prioritise appointments and ensure efficient time management.
Travel Coordination
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Arrange business and personal travel, including train tickets, accommodation, and itineraries.
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Prepare travel schedules and ensure all arrangements are communicated effectively.
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Handle last-minute changes efficiently when required.
Research
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Conduct research on a range of business and personal topics.
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Gather and present information in a clear, concise, and professional format to support decision-making.
About You
We're looking for someone who is:
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Highly organised with excellent time management skills.
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Experienced in providing executive or personal assistant support to senior leaders.
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Professional, discreet, and able to maintain strict confidentiality.
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Confident using Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
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An excellent communicator with strong written and verbal communication skills.
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Able to work independently, use initiative, and adapt to changing priorities.
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Meticulous with excellent attention to detail.
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Calm under pressure and capable of managing multiple tasks simultaneously.
Essential Requirements
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Previous experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role.
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Excellent organisational and diary management skills.
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Strong IT skills, including Microsoft Office applications.
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Ability to handle confidential information with professionalism and discretion.
What We Offer
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Competitive salary.
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Supportive and friendly working environment.
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Opportunities for professional development.
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The opportunity to work closely with senior leadership and make a meaningful contribution to the organisation.
If you are an organised, proactive professional who thrives in a fast-paced environment and enjoys supporting senior leaders, we'd love to hear from you.
Please note this role is subject to a satisfactory DBS check, which will be carried out by the company once successful.
