About the Role
We are seeking a highly organised and proactive Conveyancing Administration Assistant to join our busy and friendly property team. This is an excellent opportunity for someone looking to develop their career within residential conveyancing and gain hands-on experience in a fast-paced legal environment.
You will provide essential administrative support to our conveyancers, ensuring the smooth running of property transactions from file opening through to post-completion.
Key Responsibilities
File Management & Setup
- Opening new client files in accordance with firm procedures
- Carrying out ID checks and anti-money laundering (AML) compliance
- Preparing and issuing client care letters and initial documentation
- Requesting searches and obtaining title documents
- Ensuring all documentation is accurately recorded on the case management system
General Administrative Support
- Assisting fee earners with day-to-day administrative tasks
- Handling incoming and outgoing post
- Managing telephone calls and taking accurate messages
- Maintaining accurate and up-to-date records
- Scanning, filing and document management
Post-Completion Duties
- Preparing and submitting SDLT returns
- Dealing with requisitions
- Closing files in accordance with regulatory requirements
- Archiving completed files
Skills & Experience
- Previous administrative experience (legal or conveyancing experience desirable but not essential)
- Strong organisational skills with excellent attention to detail
- Good IT skills, including Microsoft Office and case management systems
- Ability to prioritise workload and meet deadlines
- Professional and confident communication skills
Personal Attributes
- Reliable and conscientious
- A team player with a positive attitude
- Able to work under pressure in a busy office environment
- Eager to learn and develop within the legal sector
Hours to be agreed with the right candidate
Job Types: Full-time, Part-time
Pay: £24,000.00-£26,000.00 per year
Experience:
- Conveyancing : 1 year (preferred)
Work Location: In person
