Part-Time Sales, Business Development & Administration Coordinator
Hours: 20 hours per week
Working Pattern: Minimum 3 days per week
Location: Office-based / In-house
Employment Type: Part-time
Salary: Competitive, dependent on experience, with performance-related incentives where applicable
About the Role
Prograce Cleaners and Property Maintenance Service is looking for a confident, commercially minded and highly organised Sales, Business Development & Administration Coordinator to join our growing team.
This is a varied role combining sales, business development, administration, tender submissions, project coordination and client relationship management.
We are looking for someone who already has some relevant experience but wants to gain broader, hands-on exposure across different areas of business. This role would particularly suit an ambitious individual who wants to develop their commercial knowledge, strengthen their professional skill set and understand how a growing company operates from the inside.
Prograce Cleaners and Property Maintenance Service is currently going through an important period of growth and expansion, making this an exciting time to join the business.
The successful candidate will work closely with management and will be given the opportunity to gain valuable all-round experience across sales, administration, operations, tenders, business development and project management.
Key ResponsibilitiesSales & Business Development
- Identify and approach prospective clients and new business opportunities.
- Conduct outbound sales calls and follow up warm and cold leads.
- Introduce and confidently promote our cleaning and property maintenance services.
- Build relationships with prospective clients and decision-makers.
- Prepare quotations, proposals and sales correspondence.
- Follow up enquiries and quotations with the objective of converting opportunities into confirmed bookings, contracts and long-term clients.
- Maintain an organised sales pipeline and ensure leads are followed up consistently.
- Support client onboarding and account development.
- Assist with business growth strategies and new market opportunities.
Tenders, Bids & Contract Opportunities
- Identify suitable tender, bid and contract opportunities.
- Assist with preparing and submitting tenders, bids, PQQs and supplier applications.
- Coordinate supporting documents, policies, compliance information and company documentation.
- Monitor deadlines and ensure submissions are accurate and completed on time.
- Maintain records of tender submissions and outcomes.
- Assist with follow-up communication relating to bids and contract opportunities.
Administration & Project Coordination
- Provide comprehensive administrative support across the business.
- Manage emails, telephone enquiries, documentation and client correspondence.
- Coordinate projects, jobs, deadlines and internal tasks.
- Maintain accurate client, contractor and business records.
- Assist with scheduling and operational administration when required.
- Prepare reports, spreadsheets, presentations and business documents.
- Support management with ongoing projects and company development.
- Assist with the organisation and coordination of internal and external business activities.
Essential Skills & Experience
The successful candidate should have:
- Previous experience in administration, sales, business development or a similar commercial role.
- Confidence speaking with prospective clients and decision-makers.
- The ability to follow up opportunities and work towards closing sales.
- Strong administrative and organisational skills.
- Experience assisting with or preparing tender and bid submissions.
- Excellent written and verbal English.
- A professional and confident telephone manner.
- Strong attention to detail.
- The ability to manage multiple priorities and deadlines.
- Strong working knowledge of Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
- Good project management and coordination skills.
- The ability to work independently while also contributing effectively as part of a team.
- A proactive attitude and willingness to take initiative.
Who This Role Would Suit
This position would particularly suit someone who already has a foundation of professional experience but is looking for an opportunity to gain broader, all-round business experience.
You may have previously worked within administration, sales, business development, customer service, project coordination or a similar environment and now want an opportunity where you can develop across several areas rather than remain within one narrow role.
We are looking for someone with a genuine drive for success.
The right candidate will be ambitious, commercially minded and interested in learning more about how businesses grow, win contracts, manage clients, coordinate projects and develop new opportunities.
You should be someone who is willing to learn, take responsibility, contribute ideas and become increasingly involved in the growth and development of the company.
This is not simply a part-time administrative position. It is an opportunity for someone who wants to gain valuable exposure to the wider business environment and grow alongside an expanding organisation.
Career Development & Progression
Prograce Cleaners and Property Maintenance Service is currently at an important stage of its expansion, and we want the successful candidate to have the opportunity to develop with the company.
As the role develops, the successful candidate will gain hands-on experience across:
- Sales and business development
- Tendering and bid management
- Administration
- Project management
- Client relationship management
- Operations
- Commercial decision-making
- Business growth and strategy
For the right individual, there will be genuine opportunities for progression.
A candidate who demonstrates strong performance, reliability, commercial awareness, initiative and leadership potential may progress into a management, senior management or executive-level role as the company continues to grow.
We are particularly interested in someone who wants to build a longer-term career and who sees value in joining a growing company at an important stage of its development.
The Ideal Candidate
We are looking for someone who is:
- Ambitious and motivated by progression.
- Commercially minded and results-focused.
- Confident in sales and client communication.
- Interested in learning more about business.
- Keen to develop experience across several departments.
- Organised and capable of handling multiple responsibilities.
- Proactive and resourceful.
- Comfortable working within a fast-moving and growing company.
- Willing to take ownership of tasks and responsibilities.
- Keen to contribute ideas and support company growth.
- Interested in developing towards a future management or executive position.
Most importantly, we are looking for someone who sees this role as an opportunity to build their experience, develop their business knowledge and become part of the future growth of Prograce Cleaners and Property Maintenance Service.
Education:
Work Location: In person
