Are you an organised and proactive Administrator with experience in either procurement or finance, if so we want to hear from you!
In this role, you will provide effective and efficient administrative support across both our procurement and finance functions. You will play a key role in supporting the procurement of goods, services, and materials, while assisting with crucial financial administration tasks such as purchase ledger management, supplier payments, and financial record-keeping. Additionally, you will handle general office and administrative duties to keep our team running smoothly.
Key Responsibilities
- Procurement Support: Raise purchase orders on behalf of the operations and project teams, ensuring compliance with approved processes. Assist in obtaining quotations/tenders and preparing comparison schedules for the Procurement Manager.
- Supplier & Database Management: Maintain and update the approved supplier register, including certificates of insurance and compliance documentation. Maintain procurement trackers and cost reporting spreadsheets to monitor budget variances and spend.
- Finance Administration: Process supplier invoices through the purchase ledger, matching invoices to purchase orders and delivery confirmations. Resolve invoice queries and delivery disputes with suppliers and internal teams.
- Month-End & Expenses: Support the month-end process by processing invoices, preparing accruals information, and reconciling financial records. Process staff expense claims against company policy for approval.
- Document & Office Support: Manage electronic and physical filing/archiving for all sites. Assist with reports, presentations, and financial summaries. Undertake general office tasks including answering the telephone, managing incoming post, and ordering office supplies.
Candidate RequirementsEssential Criteria (Required):
- Experience: Minimum of 3 years in an administrative role, ideally with exposure to finance or procurement. Proven experience processing purchase orders and supplier invoices.
- Technical Skills: Competent in Microsoft Office, with strong proficiency in Excel, Word, and Outlook. Ideally some experience of construction software. Good numerical accuracy and understanding of basic financial processes.
- Core Qualities: Highly organised, methodical, and accurate with strong attention to detail. Proactive, adaptable in a fast-moving environment, and able to manage own workload independently. Confident communicator for liaising with suppliers, and trustworthy when handling confidential financial info.
Desirable Criteria (Advantageous):
- A-levels, BTEC, or equivalent in Business Administration or Finance.
- AAT Level 2 or 3, or working towards a business/procurement qualification.
- Experience working within construction, property, or facilities management.
- Experience using accounting or ERP software (e.g., Sage, Xero, SAP, Oracle).
- Knowledge of basic procurement processes (three-way matching) or construction procurement.
Pay: £25,000.00-£30,000.00 per year
Benefits:
Work Location: In person
