The Finance Assistant will be responsible for processing, chasing and resolution of supplier bills and customer invoices. The ideal candidate will be able to multi-task and be responsible for the end to end processes on both Accounts Receivable and Accounts Payable.
Key Roles:
- Customer Invoices. Raising customer invoices for projects team. Ensuring accurate and timely invoices.
- Credit Control. Actively ensuring customer debt is paid on time by obtaining payment confirmations.
- Processing credit notes for service and projects team
- Bank Reconciliations (spent and received)
- Managing the shared accounts outlook inbox
- Processing supplier bills for the business, ensuring accurate and timely approval Process
- Resolving disputed supplier bills
- ad hoc admin tasks/admin support to the finance team.
- Ad hoc data analysis
- Continuous process improvement
- Super user in Xero (accounting software)
Personal Profile:
- You will be organised and detail orientated
- To work proactively with the team but also independently to achieve finance KPIs and deadlines
- Build relationships with teams outside of finance and focus on efficient back office processes
- Vocal and willing to challenge in the interests of the business
- Able to manage multiple tasks on a daily basis
- A go to person for any finance related questions
KPIS
- Volume of invoices raised without a purchase order
- 7 day prior contact made to customers
- Payment dates/Remittance received from customers
- Volume of bills out for approval over 1 week old
- Feedback from suppliers regarding payments
- Improved automation of processes within Xero accounting system
Roles and Responsibilities
Credit Control
Confirm expected payment date from customers
Chase overdue debt
Raising and solutioning issues with Sales, Projects and Service team to clear debt
Update actions/comments on disputed overdue debt
Customer Invoices
Raising invoices as requested from projects team
Chasing Pos for those invoices raised without one
Ensure customer details are accurate and updated, following the customer application form process
Filing Customer invoices for archive
Accounts Payable
Chasing approval of bills
Reporting on long outstanding supplier bills
Processing out of pocket expenses
Manage Accounts mailbox
Respond and action on any emails within the Accounts mailbox
Work closely with the team to organise and prioritise emails within this account
Finance Processes
Maintenance of customer data
Maintenance of supplier data
Bank Reconciliation (AP and AR)
Automation of processes
Job Type: Full-time
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Additional leave
- Company events
- Company pension
- On-site parking
Experience:
- Accounts payable: 1 year (preferred)
- Accounts receivable: 1 year (required)
- Xero: 1 year (required)
Work Location: In person
