Job Summary
We are seeking an experienced Finance & HR Coordinator. This Finance & HR Coordinator will be organised, detail-oriented and take a key role in supporting our Senior Management Accountant and CEO. This dual-focus position is split between handling transactional daily bookkeeping and managing essential human resources administration. The ideal candidate will have practical experience with UK accounting principles (including VAT and invoicing compliance) and a solid grasp of fundamental UK employment law.
The successful candidate must have the legal right to work in the UK by the start of employment. Please note that this role does not meet the salary or skill criteria required for Skilled Worker visa sponsorship.
Key Responsibilities of the Finance & HR Coordinator
Finance & Bookkeeping Processing
- Purchase Ledger: Process invoices, match delivery notes, and complete general ledger transactions.
- Bank Reconciliations: Accurately match daily bank statements against ledger records.
- Credit Control: Monitor outstanding customer debts, issue statements, and proactively chase overdue payments.
- Expenses Management: Oversee corporate credit card and general expense data collection and reporting.
- Communication: Handle professional supplier and customer communications regarding accounts as required.
HR & Personnel Administration
- Onboarding: Manage onboarding documentation and conduct mandatory right-to-work checks.
- Attendance & Sickness: Monitor daily staff attendance, log sick leave, and track holiday requests.
- Payroll Support: Calculate monthly staff overtime hours and compile records to pass over for final payroll processing.
- Record Keeping: Maintain up-to-date, highly secure, and GDPR-compliant digital and physical personnel files.
- Staff Welfare: Act as a point of contact for general HR administration and staff welfare queries.
Requirements & Qualifications of the Finance & HR Coordinator
Essential Skills & Knowledge:
- HMRC VAT & Invoicing Compliance: Practical understanding of UK VAT codes, domestic reverse charge rules, and double-entry bookkeeping basics.
- UK Employment Law Fundamentals: Up-to-date knowledge of Statutory Sick Pay (SSP) eligibility, working time regulations for overtime, and right-to-work checklist protocols.
- Data Protection: Clear understanding of UK GDPR principles regarding the secure handling of sensitive employee records and financial bank details.
- Strong organisational skills with the ability to manage competing financial deadlines and HR requests.
Desirable (Nice to Have):
Experience using ERP or accounting systems such as Merlin, SAP1, or Microsoft Dynamics 365 Business Central.
Ledger Experience: Prior experience working within modern cloud-based ledger structures, standard workflow routing, and automated bank reconciliation engines.
Industry Sector: Background working within a fast-paced manufacturing environment.
Advanced Spreadsheet Modeling: Capability to utilise Microsoft Excel
Work Location: In person
