Company Overview
Weatherproofing Advisors is a national Roofing, Cladding and Scaffolding company with locations in Glasgow, Newcastle, Merseyside, London, and Bristol. We are currently recruiting for the following position:
·Office Manager to join our Bristol Office
About the Role
This role plays a key part in ensuring smooth financial processing, resource coordination, and service delivery across multiple contracts.
Key Responsibilities
Financial & Systems
- Raise and process invoices accurately using NAV.
- Record all budget and contract value changes in detail.
- Implement approved budget changes for ongoing jobs.
- Process and cross-check operatives’ timesheets weekly.
- Issue invoices in line with Purchase Orders (excluding application-based contracts such as Tesco and Shell).
- Manage and track jobs via Lucernex and Verisae systems, ensuring:
- Jobs are accepted and completed on time
- Delays are escalated and updated where required
- Complete GRNs promptly as received.
- Ensure all required documentation (e.g. SC18) is complete prior to invoicing.
SHEQ & Compliance
- Create and maintain job folders on the central filing system.
- Monitor and update internal trackers (Verisae and client-based systems such as Unite Students).
Resource Management
- Manage and monitor the vehicle fleet, ensuring internal systems are kept up to date.
- Maintain diaries and issue daily whereabouts reports.
- Support weekly auditing of operatives and ensure records are maintained.
Service & Office Support
- Provide a professional front-line service, including handling incoming calls and visitors.
- Issue Contract Award Letters upon receipt of Purchase Orders.
- Ensure Contract Managers respond to communications within required timeframes.
- Order uniforms and PPE as required for operatives and management staff.
- Coordinate office and site maintenance (e.g. PAT testing, fire safety checks, cleaning services).
Operatives Support
- Manage absence reporting processes.
- Maintain accurate holiday trackers for operatives and site managers.
About You
- Strong administrative and organisational skills
- Experience working with systems such as NAV (or similar ERP systems)
- High attention to detail and accuracy
- Ability to manage multiple tasks and deadlines
- Confident communicator with a professional manner
- Experience in a construction, facilities management, or service environment (desirable)
What We Offer
- Competitive salary
- Supportive team environment
- Opportunities for development and progression
- Stable, long-term role within a growing branch/business
Additional Information
- You will be expected to maintain clear and consistent communication with the Service Centre Manager and provide regular updates on operational performance.
Weatherproofing Advisors Ltd is an Equal Opportunities Employer.
Pay: From £29,000.00 per year
Benefits:
Work Location: In person
