The Personal Assistant (PA) is a key role in our team, providing high quality, effective and proactive support to the chair. You will be accountable for managing the chairs diary, correspondence and travel, as well as ensuring they have everything they need to work effectively. You will also provide administration and project support when required within the wider private office.
The successful candidate will be exceptionally organised, have a keen eye for detail and be able to keep many plates spinning. Youll be calm and controlled under pressure, have excellent judgement and confident in helping other team members to prioritise.
This is an exciting role at the centre of the organisation, working directly with the chair in a dynamic and fast paced private office team.
You will be responsible for:
- Delivering high quality administrative support, including diary and mailbox management, meeting logistics, arranging travel and managing correspondence.
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Ensuring the chair is well prepared for each day, anticipating their needs and ensuring all diary detail is correct, day packs are prioritised and up to date, and papers and briefings are available on time and in the correct format.
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Handling and responding to internal and external queries effectively, autonomously, and accurately representing views of the chair.
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Maintaining administrative systems and databases, in line with organisation-wide policies where appropriate, to enable effective team working and information management.
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Building effective working relationships with external stakeholders and maintaining the highest standards of professional and effective communication, while handling sensitive information with discretion.
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Supporting in meetings where required, drafting and circulating agendas and minutes promptly, and following up efficiently and robustly on outstanding actions.
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Maintaining a strong understanding of the chief executives priorities and the wider context in which the OfS operates, to effectively prioritise the chief executives time and the work of the team, while effectively escalating risks.
- Demonstrating a commitment to continuous improvement, identifying and progressing improvements to administrative systems and team ways of working.
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Providing project support and delivering tasks as required on the chairs behalf, working closely with other members of the chief executives office.
