What are we looking for?
Our Health & Safety Administrator provides support to the Health & Safety team ensuring we meet our regulatory and compliance requirements. You will maintain and update all Health & Safety related records and track and obtain paperwork as required and support with the delivery of Heath & Safety tasks across the group.
What will my core responsibilities be?
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Provide comprehensive administrative support to the Health & Safety function, including correspondence management, meeting coordination, document control, database maintenance, and record keeping.
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Maintain Health & Safety dashboards, KPI reports, and performance data, including near misses, accidents, incidents, site inspections, FM audits, engineer inspections, training compliance, and corrective actions.
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Support the collection of data, including incident/accidents reports and compliance metrics, to support informed decision-making and strategic planning.
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Collaborate with H & S Advisors to coordinate and facilitate training sessions and workshops.
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Maintain records of training and certificates for colleagues with documented anniversary dates.
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Support the new starter induction process; Manage the end-to-end new starter onboarding process, including arranging inductions, coordinating PPE requirements, enrolling employees onto mandatory training platforms, creating personnel records, and liaising with managers, HR, and operational teams.
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Coordinate Display Screen Equipment (DSE) assessments, Health surveillance and arrange any equipment, workplace adjustments, or support identified through the assessment process.
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Maintain the Live jobs List and record H&S inspection data on each project.
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Support compliance monitoring efforts, conducting regular audits and assessments to identify areas for improvement and ensure adherence to best practices through KPI management.
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Assist in budget management for health and safety initiatives, ensuring resources are allocated efficiently.
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Support the provision of management information including the monthly H&S inspection report to provide senior management with data and insight on areas of concern.
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Work closely with Health & Safety Advisors, operational teams, and management to promote a positive safety culture, support compliance with company policies and legal requirements, and contribute to continuous improvement initiatives.
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Produce meeting minutes, track actions, and maintain accurate records of HSEQ meetings, ensuring actions are monitored through to completion.
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Build effective working relationships with HR, operational teams, managers, directors, training providers, contractors, and external stakeholders to support organisational compliance and continuous improvement objectives.
What skills and experience do I need to be successful in this role?
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A customer-focused attitude and a willingness to help.
- Highly developed attention to detail.
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Excellent organisational skill with the ability to multitask, prioritise and meet deadlines.
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Proficiency in Microsoft Office Suite including Word, Excel and Outlook.
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Effective communication skills, both written and verbal.
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An understanding of health and safety including guidance and policy documents.
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Understand, uphold, and promote the aims of the Lancer Scott’s equality, diversity, and inclusion policies; health, safety and wellbeing of self and others; and organisational values.
We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.
