About the Role
We are a modern law firm based in Glasgow, specialising in immigration law. We provide services to a wide range of clients throughout the UK and overseas. As we go through a period of expansion, we are seeking an Office Manager to join us in a newly created role.
Working Pattern:
This is an in person role. Hours are 9am - 5pm, Monday to Friday with an hour unpaid lunch.
Job Summary
We are seeking a proactive and dependable Office Manager. The successful candidate will ensure that the office operates efficiently, provide effective supervision to administrative staff and help maintain a professional, supportive working environment.
Duties
- Ensuring the smooth and efficient running of the office’s day-to-day activities.
- Managing, supervising and supporting administrative staff.
- Allocating administrative work and monitoring workloads, performance and deadlines.
- Managing staff holidays, sickness absences and other leave, ensuring appropriate office cover is maintained.
- Maintaining accurate holiday and absence records.
- Developing, implementing and maintaining office policies and administrative procedures.
- Coordinating staff inductions and assisting with the onboarding of new employees.
- Monitoring office systems and identifying opportunities to improve efficiency.
- Ordering stationery, office supplies and equipment.
- Ensuring that office equipment and facilities are properly maintained.
- Assisting with record-keeping, file management and general administrative quality control.
- Supporting the firm’s solicitors and management team with operational and administrative matters.
- Handling sensitive information with discretion and maintaining the highest standards of client confidentiality.
Essential
- Previous experience in an office management, senior administration or similar supervisory role.
- Strong organisational and time-management skills.
- Experience managing or supervising administrative employees.
- Excellent written and verbal communication skills.
- A professional, approachable and supportive management style.
- Strong attention to detail and a commitment to maintaining high standards.
- Confidence in implementing policies and improving administrative processes.
- Good IT skills, including proficiency in Microsoft Office.
- The ability to handle confidential and sensitive information appropriately.
- A proactive and practical approach to resolving problems.
Please note, all candidates must have the right to work in the UK. We are not able to offer sponsorship.
Benefits
- 30 days annual leave (including public holidays) + closed over Christmas
- Opportunities for professional development and growth within the firm.
- A supportive and inclusive work environment.
Job Type: Full-time
Pay: £40,000.00 per year
Benefits:
- Additional leave
- Transport links
Work Location: In person
