Secretary / PA – Immediate Start
Ipswich (Woodbridge Road, IP4)
Monday to Friday | 9:00am – 5:00pm (1 hour lunch)
£15.00 per hour
We’re a well-established, family-run industrial cleaning company based in Ipswich, and we’re on the lookout for a professional and proactive Secretary/PA to join our friendly office team.
This is a varied and fast-paced role, providing direct support to our Managing Director and Operations Manager, and helping to keep the day-to-day running of the business smooth and efficient.
What You’ll Be Doing:
- Providing full secretarial and PA support to management
- Audio typing quotes from dictated site notes (this is essential)
- Diary and appointment management for a busy and ever-changing schedule
- Taking calls and giving clear directions to staff out on the road – strong local knowledge of Ipswich and surrounding areas is crucial
- Communicating professionally with clients via phone and email
- Updating and maintaining job records, quotes, and client files
- Assisting with basic HR admin and staff records
- Drafting risk assessments and method statements from dictation
- Keeping track of vehicle servicing schedules and road tax renewals (14 vehicles)
What We’re Looking For:
- Someone local to Ipswich who knows the area well – roads, landmarks, key sites
- Previous admin, secretarial or PA experience (bonus if you’ve worked in construction or logistics)
- Excellent communication skills and a confident, friendly telephone manner
- Strong Microsoft Office skills – Outlook, Word and basic spreadsheets
- The ability to multitask, prioritise, and stay calm under pressure
- Must have experience with online portals for Tenders and Accreditations – such as Suffolk Sourcing, Sizewell, Constructionline etc.
- A sense of humour – our small office team works hard but keeps things light!
Ready to Join Us?
If you’re looking for a busy, hands-on role where your contributions genuinely make a difference – and you meet the criteria above – we’d love to hear from you.
Apply now and start your next chapter with a supportive, no-nonsense team that values what you bring to the table.
Job Type: Full-time
Pay: £15.00 per hour
Expected hours: 37.5 per week
Schedule:
- Monday to Friday
- No weekends
Application question(s):
- What is the post code of your current living address please? (e.g. IP4 4NB)
- Please confirm if you have read the job description and believe you have experience/skills required. (YES/NO)
Experience:
- Administrative: 2 years (required)
- Audio typing: 2 years (required)
Work Location: In person
Job Types: Full-time, Permanent
Pay: £15.00 per hour
Benefits:
Application question(s):
- What is the postcode of your current address please? (e.g IP4 4NB)
- Please confirm if you have read the job description and believe you have experience/skills required. (YES/NO)
Work Location: In person
