Fleet Sales Administrator benefits package for Southampton Audi
Job Benefits
· 25 days annual leave + Bank Holidays (pro rota)
· Company pension scheme
· Employee referral programme
· Working Pattern and applicable rotas
· Bonus scheme in place
· Manufacturer training
· Harwoods Academy
JOB PURPOSE
The role of the Fleet Sales Administrator is to:
- Be responsible for all administrative aspects of the order, supply and payment of new Fleet & Business vehicles from within the business, in accordance with company and franchise processes and policies.
Department/Business/Location:
Fleet
Reports to:
Head of Fleet
KEY RESPONSIBILITIES
- Use relevant systems/vehicle files for processing new fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting.
- Ensure all vehicles are funded appropriately and any issues in this regard notified to the Fleet Sales Manager immediately.
- Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax).
- Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS.
- Carry out HPI checks on part exchange vehicles as required and report findings.
- Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times.
- Ensure all queries are handled pro-actively, promptly and accurately.
- Maintain safe working practices and ensure compliance with the policies, processes and standards of the business.
- Assist the Fleet team with order updates, booking deliveries, delivery paperwork & finance debtors.
- Ensure all files meet internal & external compliance requirements.
Skills & Requirements
Essential
- Smart appearance.
- Competency in numeracy, literacy and IT.
Experience
Essential
- Experienced Automotive Administrator
The Harwoods Way
Since 1931, Harwoods Group has been a family-owned, values-led automotive retailer representing some of the world’s most prestigious brands. Our family heritage drives everything we do, from the way we care for our customers to how we support and develop our people.
At Harwoods, our values shape who we are and how we work:
- We Treasure our people and our customers
- We challenge ourselves to grow & improve
- We grab responsibility
- We run in the same direction as one team
- We inject energy and fun into our work
We’re proud to partner with Audi, Volvo, and MAN, operating across Surrey, East Sussex, West Sussex, Wiltshire, and Hampshire.
Today, our team of around 500 colleagues continues to deliver exceptional experiences through passion, teamwork, and pride in what we do.
As a family-run business, we believe that success starts with our people. That’s why we invest in your learning, development, and career progression through our Harwoods Academy and a range of training and development programmes from onboarding and one-to-ones to succession planning and colleague recognition.
If you’re looking for a place where you can grow, feel valued, and be part of something special, join us and experience The Harwoods Way.
Job Types: Full-time, Contract
Pay: £15,862.08 per year
Benefits:
- Company pension
- Health & wellbeing programme
- Referral programme
Work Location: In person
