Dynamic Access are leaders in the field of commercial glazing inspections, refurbishment, replacement and servicing for glazed facades, atria, windows and roof-lights to commercial buildings and shopping centres across the UK and Europe.
We’re a small, friendly office team looking for a reliable and organised Office Administrator to support the day-to-day running of the business. You’ll be central to keeping our systems, records, and communications running smoothly, supporting both our office team and our subcontractors on site.
The role
This is a varied, hands-on role suited to someone who enjoys being busy, keeping things in order, and proactively staying on top of tasks. You’ll handle a mix of admin, document control, scheduling support, and basic finance admin.
Key responsibilities
· Provide general administrative support including filing, scanning, document management and data entry
· Answer and direct phone calls and emails professionally
· Maintain and update training records/databases, ensuring employee and subcontractor compliance stays current
· Manage site paperwork, including issuing RAMS via OpenSign and tracking subcontractor paperwork and timesheets
· Monitor and manage new enquiries as they come in
· Support quote follow-ups: update spreadsheets, track weekly to-do lists, and flag anything missed
· Maintain monthly business cost trackers and project cost trackers
· Process subcontractor invoices and assist with weekly payroll administration
· Support company vehicle administration: monthly checks, MOTs, servicing schedules
· Diary support: help schedule site meetings and projects, keep calendars up to date, and issue weekly work schedules/instructions
· Complete and send supplier forms as required
· Compile and issue job packs to subcontractors as needed
· Order and maintain office supplies and support with other ad hoc tasks
· Lone working may be required at times
What we’re looking for
· Previous experience in an administrative role (data entry, document control, office support)
· Highly organised with strong attention to detail
· Confident communicator by phone and email
· Able to prioritise, multitask and work independently
· Good IT skills (Outlook essential; SharePoint/Word/Excel advantageous)
· Proactive, positive attitude and a strong team mindset
Nice to have (not essential)
· Experience in construction admin or working with site teams/subcontractors
· Document control experience (job packs, compliance records, structured filing)
· Familiarity with RAMS (Risk Assessments and Method Statements) processes or related paperwork
What’s in it for you
· Free parking
· Training and support provided
· Stable hours (Mon-Fri, 8:00am–4:00pm)
· Small team with a friendly, supportive office environment
How to apply
Send your CV to: [email protected]
Pay: £26,500.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
