Job Title: Resource Planner
Location: Sheffield
Salary: £27,248 p.a.
Contract Type: Permanent
Hours: Full time, 37,5 hours per week
Right to live and work in the UK is required for this role.
Role Summary
The Resource Planner creates optimised schedules that balance client requirements with operational efficiency, ensuring excellent service delivery while maximising revenue and meeting KPIs and compliance targets.
Main Duties & Responsibilities:
- Plan and coordinate practitioner schedules to ensure optimal service delivery, KPI achievement, and contractual compliance.
- Monitor staffing levels, resolve gaps in clinical coverage, and maintain accurate schedules at all times.
- Manage shrinkage (absence, holidays, training) in line with forecasts and organisational guidelines.
- Re-plan schedules when changes occur, clearly communicating impacts and ensuring continuity of service.
- Work closely with the Real Time Team to maximise productivity, utilisation, and schedule adherence.
- Build strong working relationships with practitioners, managers, internal teams, and clients.
- Coordinate with agency/associate practitioners to create accurate schedules aligned with working patterns and client requirements.
- Set up and maintain booking system schedules and streaming groups, ensuring accuracy and flexibility.
- Identify and propose improvements to planning processes to enhance efficiency and performance.
- Carry out additional duties in line with the role and Optima Health values.
Knowledge, Skills & Expertise:
- Experience in planning and scheduling within a complex, multi-disciplinary environment. Resourcing experience would be preferred.
- Strong analytical abilities with excellent attention to detail and a commitment to data accuracy.
- Confident communicator with strong written and verbal skills.
- Effective influencer, able to adapt communication style to gain stakeholder support.
- Logical thinker with the ability to present clear, persuasive arguments for decision-making.
- Able to work independently, demonstrating resilience and a proactive approach to resolving issues.
- Advocate for change, with a continuous improvement mindset.
- Strong relationship-building skills, fostering trust and collaboration.
- Proficient in MS Office applications, including Excel, Word, Outlook, Bookings and Forms.
What Can We Offer You?
- 25 Days Annual Leave + Bank Holidays
- Buy and Sell Holiday Scheme
- Life Assurance
- Pension Scheme
- Health Cash Plan
- Volunteer Days
- YuLife Employee Benefits Platform
- Save As You Earn Scheme
- Eye Test Vouchers
- Flu Vaccination Scheme
- Cycle to work scheme
- Clinical Training Academy
- Paid CPD Days
- Professional Registration Fees Paid
- RAVE Awards
- Employee Assistance Programme
- Right to Request Flexible Working From Day 1
About Us:
Optima Health is the UK's largest provider of Occupational Health and wellbeing services, supporting organisations across both the public and private sectors. With a heritage dating back to 1947, we have been helping employers create healthier, high-performing workplaces for generations, and we continue to evolve with innovative, practical solutions that make a real difference.
At the heart of our story are our people. We bring together like-minded professionals who are passionate about improving workplace health and wellbeing and delivering meaningful support to the organisations we work with across the UK.
When you join Optima Health, you become part of something bigger. We invest in our people/you through structured induction, ongoing training and tailored career development, helping you build the skills and experience to grow your career.
Together, we live our values:
One Team – There are no barriers in our business. We trust each other and work together as one team to deliver what our clients need. We all have a part to play in our future, and everyone's contribution is important and valued.
Doing the Right Thing – We operate to the highest standards. Success is underpinned by honesty and integrity, and by doing what we say we will do. We care about the impact of our work on our people, our clients, their employees, society, and the world we live in. Caring for our colleagues' wellbeing and respecting their time, energy and balance is fundamental to this value.
Shaping Tomorrow – We are always looking for ways to improve and innovate. We train, support and empower future leaders, invest in market-leading propositions and use technology to advance service and clinical outcomes. We evolve how we work - embracing smater, more flexible approaches that help our people thrive both professionally and personally.
Never Too Big to Care – We always retain a client-first approach. Every client, and every one of their employees that we support, matters. We work in partnership to optimise workplace health and wellbeing, sharing in the benefits of growing together.
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