People Assistant
Oxford · Permanent · Competitive salary + strong benefits package
THE CONTEXT
The UK's zero-emission transport sector is being built right now. HydraB is at the centre of it - developing the vehicles, hydrogen infrastructure, power systems and energy services that move decarbonisation from ambition to operational reality across bus, coach, fleet and energy markets.
Five operating companies. One Group. A People function that needs to run as one business.
This role sits at the heart of that - keeping the processes, records and administration that underpin the employee experience accurate, consistent and moving.
THE ROLE
This is a hands-on People Operations role supporting the full employee lifecycle across HydraB Group. You'll be the first point of contact for HR queries, the person who keeps the systems accurate, the processes on track and the inbox under control.
You'll work closely with the Senior People Business Partner across everything from onboarding and contracts through to payroll administration, recruitment support and People reporting - making sure the function runs smoothly day to day.
WHAT YOU'LL ACTUALLY DO
- Manage the People inbox - triaging, prioritising and resolving queries, escalating where needed
- Prepare employment contracts, offer letters, amendments and employee correspondence
- Coordinate onboarding - new starter documentation, system setup, welcome communications and inductions
- Support employee lifecycle processes - probation, promotions, transfers, salary changes, leavers
- Maintain HR trackers, personnel files and employee records in BambooHR
- Support monthly payroll administration - updating the payroll tracker and audit folders
- Provide recruitment administration support - screening coordination, candidate communications, right to work checks and offer documentation
- Produce absence reports and People metrics to support decision-making
- Support annual salary review, bonus processes and wider People initiatives
- Identify opportunities to improve HR processes and ways of working
YOU'LL BE A GREAT FIT IF YOU
- Have experience in an HR Assistant, People Administrator or similar HR support role
- Are organised, accurate and comfortable managing multiple priorities at pace
- Have worked with an HRIS platform - BambooHR or similar
- Communicate clearly and professionally with employees and managers at all levels
- Handle sensitive information with discretion and confidentiality as a matter of course
- Are proactive - you spot what needs doing and get on with it
NICE TO HAVE
- Experience supporting recruitment administration and ATS management
- Familiarity with payroll administration processes
- Exposure to a multi-entity or group company environment
- Experience supporting cyclical People processes - salary reviews, performance cycles, audits
WHAT WE OFFER
- Pension - up to 8% matched employer contribution
- Private medical & dental
- 25 days holiday + bank holidays, with buy & sell flexibility
- Life assurance - 4x basic salary
- Income protection
- Electric car salary sacrifice scheme
- Cycle to Work scheme
- Critical illness cover
- Employee referral bonus
- Employee Assistance Programme - 24/7, 365 days
- Retail discounts & cashback via Fizz Benefits
- Eyecare vouchers - Specsavers
HydraB is pioneering the UK's transition to net zero energy and transport - building the hydrogen and electric infrastructure that gets the sector to scale.
