Overview
We are seeking a dynamic and detail-oriented Sales Admin to join our vibrant sales team. This role is essential in supporting the sales process, ensuring smooth administrative operations, and enhancing customer satisfaction.
As a key player in our organisation, you will be responsible for managing sales documentation, coordinating communication between departments and clients including sales contracts, invoicing clients, and maintaining accurate records to drive sales efficiency. If you thrive in a fast-paced environment and possess excellent organisational and communication skills, this is your opportunity to contribute to a thriving team dedicated to excellence and growth.
The role will be based out of our brand new London office in Canary Wharf, and we are looking for someone to join our team at the start of September.
Who we are
MacInnes Whisky was founded with a simple ambition: to bring professionalism, transparency, and long-term trust to the whisky cask investment market.
Since launching in 2021, our mission has been to make whisky cask ownership more accessible, understandable, and rewarding for both experienced investors and those discovering the market for the first time. Alongside our commitment to exceptional client service, we share a genuine passion for Scotch whisky and the centuries of craftsmanship behind every cask.
This is a privileged opportunity to be a part our first London based team, and means joining a business that is helping raise standards across the industry. If you're looking to build your career with a company whose reputation is built on professionalism, trust, and long-term relationships, MacInnes offers the opportunity to be part of something different.
Duties
- Manage and update customer relationship management (CRM) software to track sales.
- Prepare and process sales orders, invoices, quotations, and other documentation with precision using Microsoft Excel, Word, and PowerPoint.
- Coordinate with internal teams to ensure timely delivery of products or services, resolving any issues that may arise during the sales cycle.
- Maintain organised records of sales activities, customer communications, and administrative files for easy retrieval and reporting.
- Assist in generating reports on sales performance metrics to inform strategic decisions.
- Maintain an updated stock list for the sales team to access.
Experience
- Proven experience in sales administration or a similar administrative role within a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with computer literacy skills.
- Familiarity with CRM software systems to manage customer data effectively.
- Knowledge of Sage accounting software is a plus but not mandatory.
- Excellent organisational skills with the ability to prioritise tasks efficiently and manage time effectively.
- Demonstrated communication skills in English—both written and verbal—to liaise confidently with clients and team members.
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
Join us as a Sales Admin and become an integral part of a motivated team committed to delivering outstanding service! We value energetic individuals who are eager to grow their careers while supporting our sales operations with professionalism and enthusiasm.
Pay: £26,000.00-£36,000.00 per year
Benefits:
- Company events
- On-site gym
- Referral programme
- Sick pay
- Transport links
- Work from home
Application question(s):
- Available to start in the first 2 weeks of September?
Work authorisation:
- United Kingdom (required)
Work Location: In person
