Facilities & Operations Assistant (Legal Services)
Full-time | Woodley (with regular travel across our office network)
About K J Smith Solicitors
K J Smith Solicitors is a leading specialist family law firm, recognised by the Legal 500 and accredited as a Platinum Investors in People organisation – placing us in the top 1% of employers nationally.
We are proud of our supportive, professional culture and our commitment to providing an exceptional experience for both our clients and our people. Our success is built on collaboration, care and consistently high standards across everything we do.
About the Role
We are looking for a proactive, practical and well-organised Facilities & Operations Assistant to support the smooth day-to-day running and upkeep of our growing network of offices.
Working closely with and supporting the Facilities Co-ordinator, this is a varied role combining hands-on facilities and maintenance support with general facilities administration.
A key part of the role will be helping with new office openings, office moves and changes to existing spaces. This could include moving and assembling furniture, painting and decorating, putting up pictures and signage and carrying out other minor practical jobs to ensure our offices are presented to a consistently high standard.
Alongside this, you will support the Facilities Co-ordinator with the day-to-day administration involved in keeping our offices well stocked, maintained and running efficiently.
This is a mobile and varied role and would suit someone who enjoys practical work, is happy to get stuck in and equally comfortable carrying out administrative tasks.
Key Responsibilities
Office Moves, Maintenance & Practical Support
· Support new office openings, office moves, refurbishments and changes to existing office layouts.
· Assist with moving, assembling and repositioning office furniture and equipment.
· Carry out minor painting and decorating and general touch-up work where required.
· Put up pictures, noticeboards, signage and other office fixtures.
· Undertake straightforward minor maintenance and practical jobs around our offices where appropriate.
· Help prepare offices and workspaces for new starters, team changes and office moves.
· Liaise with and provide access to contractors and suppliers where specialist maintenance or repairs are required.
· Visit offices across the network to identify practical issues and help maintain consistent presentation and standards.
· Help ensure offices remain professional, welcoming and well maintained.
Facilities Administration & Office Support
· Provide day-to-day administrative support to the Facilities Co-ordinator.
· Monitor office supplies and arrange orders for paper, stationery, refreshments and other essential items.
· Carry out regular stock takes and help maintain appropriate stock levels across the office network.
· Coordinate deliveries and distribution of supplies and equipment between offices.
· Maintain accurate inventories, asset lists and facilities records.
· Assist with organising repairs, maintenance visits and contractor appointments.
· Support health & safety checks and wider facilities compliance requirements.
· Respond promptly and professionally to facilities and operational queries from colleagues.
· Provide additional administrative and practical support to the Facilities Co-ordinator as required.
About You
· A practical, hands-on person who is comfortable carrying out minor maintenance, decorating and office setup tasks.
· Well organised with good attention to detail.
· Happy to combine physical/practical work with administrative responsibilities.
· Comfortable moving furniture and equipment and undertaking the physical elements associated with office moves and maintenance.
· Confident using Microsoft 365, including Word, Excel, Outlook and Teams.
· A clear and professional communicator with a helpful, can-do approach.
· Able to manage multiple priorities and work independently.
· Reliable and willing to travel regularly between offices.
· Full UK driving licence is essential.
· Previous facilities, maintenance, office support or operational experience would be advantageous but is not essential.
What We Offer
· A supportive and respectful working environment within a people-focused firm.
· A genuinely varied role combining practical work, facilities and administration.
· The opportunity to work across our growing network of offices and play an important part in new office openings and moves.
· Ongoing training and opportunities to develop your skills and career.
· Competitive salary and benefits.
Our Commitment
We welcome applications from individuals who are dependable, organised, practical and take pride in their work. If you enjoy variety, like being hands-on and get satisfaction from helping to create well-run, professional working environments, we would love to hear from you.
Pay: £32,000.00-£35,000.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
Experience:
- Maintenance: 2 years (preferred)
Licence/Certification:
- Drivers licence (required)
Willingness to travel:
Work Location: On the road
