Temporary Office Manager – Part Time
Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.
You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.
WHAT YOU’LL BE DOING
General
· First point of contact for phone calls, visitors and deliveries
· Manage the Estate Office inbox and distribute postal deliveries
· Procure office supplies and code relevant invoices
· Manage office service contracts
· Make meeting arrangements
· Maintain a tidy office and liaise with cleaners and other contractors relating to the office
· Send the weekly team email of duties and absences
· Ensure office notices remain up to date
Central Coordination
· Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
· Arrange and coordinate multi-team meetings
· Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
· Co-ordinate out-of-hours rosters
· Arrange all-team training courses and Estate-wide inspections
· Carry out contractor onboarding and updates for office-based or Estate-wide contractors
· Monitor the contractor database to ensure consistency of records between teams
· Co-ordinate staff birthday and anniversary recognition
Health & Safety
· Support day-to-day health & safety compliance, including office procedures and DSE checks.
Technology
· Act as the first point of contact for IT queries, working closely with external providers.
· Keep AV, VC, phone directories and shared digital resources running smoothly.
· Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.
· Manage software subscriptions, group contracts and technology processes for starters and leavers.
Security
· Oversee access control, CCTV, alarms, keys, passwords and security records.
· Research and recommend improved systems where needed.
Other
· Hold responsibility for Office and IT budgets.
· Provide trusted administrative support to the Executive Trustee-Director.
· Support Divisional Coordinators with cover when required.
· Take on varied duties in line with the needs of the role.
Essential
· Proven experience in a similar office management, coordination or operations role.
· Highly organised, calm under pressure and confident juggling multiple priorities.
· Strong technical confidence, with a genuine interest in systems, software and cyber security.
· Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
· Flexible, proactive and collaborative, with a positive team-first approach.
Why You’ll Love It
This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs — from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.
· Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.
· Pension: 7% employer contribution
· Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
· Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture
If this sounds like your kind of role, we’d love to hear from you. Please note: due to high application volumes, only shortlisted candidates will be contacted.
Pay: £20.00 per hour
Work Location: In person
