Join our team as a Document Production Specialist in our Norwich! office
Join Mills & Reeve as a Document Production Specialist
An exciting opportunity to join our Mills & Reeve Executive Support Services team. We are looking for a proactive and skilled Document Production Specialist to provide comprehensive support to the business. You'll work closely with colleagues from a range of different teams, be easy to work with and specialise in creating and finalising high quality documents with accuracy and confidentiality.
The activities
Will include a variety of document production, digital technology and AI such as:
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Create, amend and finalise high quality documents using various IT packages;
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transcribe voicemails, calls, webinars, podcasts, and meetings;
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follow dictated instructions to produce correspondence, notes, emails, letters, and minutes;
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download and upload documents using ShareFile;
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complete bespoke forms using software such as Cloud Forms, Quantum, Land Registry, SDLT, and more;
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format documents, create and amend spreadsheets, PowerPoint slides, Lucidchart, flowcharts and Playbooks; and
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work with PDFs (redacting, bookmarking, combining, splitting, OCR, extracting), and create guidance documents from templates.
What We're Looking For
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Experience in a document production environment;
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competence in Microsoft 365, Nitro, BundleDocs, and BigHand (desirable);
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confident, organised, and methodical approach;
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excellent attention to detail and teamwork skills;
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effective communicator, proactive, and able to prioritise tasks; and
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willingness to take on new responsibilities and upskill.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
The benefits
As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.
Pre employment screening
If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.
Use of AI during the recruitment process
Technology is changing rapidly and we are all increasingly using AI software in our day to day lives, as well as using it to support our learning and professional development.
Here at Mills & Reeve, we embrace the use of technology and AI and we recognise that candidates may use AI tools to support their applications. As a regulated industry, we expect candidates to use such tools responsibly, honestly and in a manner that allows us to make a fair and accurate assessment of their individual skills, experience and suitability for the role.
Please ensure you have thoroughly read the document attached below to understand what we deem acceptable uses of AI.
The firm
At Mills & Reeve, our 1,450 plus people and over 850 lawyers share one vision - achieve more together. It's a state of mind in every client relationship we start and every choice we make. And it's what clients consistently say distinguishes us from your average law firm.
You can expect a close and attentive working relationship with a team that's responsive when you need them. You'll receive advice tailored to your individual needs. Wherever in the world you or your business needs support, we'll draw on our network to give recommendations.
We're driven by our values - we're ambitious, we're open, we care and we collaborate. We embrace new ideas, communicate honestly and are easy to work with. We're committed to you, our planet, our communities and each other.
We've been listed in The Sunday Times Best Places to Work list as one of the best big organisations, and we've recently been reaccredited Platinum Investors in People status - a standard achieved by only 8% of assessed organisations.
and finally
Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.
To find out more about our diversity and inclusion work, visit our website.
