Job Advert
Roles & Responsibilities;
Responsible for coordinating, managing, and executing successful wedding events:
- You will be required to handle and convert wedding and event enquiries from the initial stages through to the final details. In addition to the accurate communication of client requirements to the Operational team prior to the event itself.
- Your key responsibilities in this role will be to effectively influence the promotion and sales of Weddings and Events at the venue.
- A key part of this role is to conduct show rounds for weddings and events, ensuring that correct information is given to the appropriate enquiry.
- You will have to work closely alongside couples, guiding them through the planning process, lending experience and knowledge to devise the wedding day schedule and ensure their requirements and expectations are understood, agreed and met
- Co-ordinate the order of the day ensuring the sequence of events are kept timely, working closely with the Food and Beverage Manager, Kitchen and Front of House staff
- Liaising with both internal and external suppliers and vendors
- Assist couples where required in decor and events
- Manage social media accounts, creating content and managing marketing campaigns
You must be committed and energetic to build and bring the wedding business forward. Be prepared to work on weekends and late evenings taking days off on weekdays.
Skills and Specifications:
- Excellent communication skills, both written and oral
- Strong networking and negotiation skills
- Ability to meet deadlines and work well under pressure
- Team player with excellent public relation skills
- Keen attention to detail
- Strong organisation and multitasking skills
- Positive outlook
- Able to solve problems quickly
- Able to deal well with pressure and adapt to fast paced environments
- Good management skills to motivate your team members and lead by example.
- Team player! You will always care about your team and their development.
- Strong Knowledge of Asian wedding events & trends is desirable.
On-the-Day Coordination
- Complete pre-event setup and liaise with the set-up team to ensure all preparations are made accordingly
- Coordinate with the kitchen team, ensuring any specific requests/menu details have been noted and prepared for in advance
- Oversee different aspects of the event preparation and ensure all is complete to a high standard
- Complete a pre event checklist involving multiple checks prior to the event. This includes catering, decor, sound AV system, lighting and many other aspects.
- Act as the main point of contact for the couple, their families, and external vendors on the wedding day
- Oversee venue setup in line with the agreed layout
- Manage the event timeline, including ceremony start, food service, speeches, nikkah, family pictures and any scheduled entertainment.
- Troubleshoot and resolve any issues that arise quickly and discreetly.
- Support the bridal party with logistics such as coordinating entrance cues and making sure there is an assigned family member for the correct soundtrack.
- Making announcements of the day if there is no DJ, welcoming guest to AM, lobby area canapés and drinks, cueing for entrances, getting guests sat down, cake cutting countdown and any family & friends name list.
Guest Experience & Venue Standards
- Greet and guide guests as needed; ensure comfort and accessibility.
- Monitor service levels and maintain cleanliness and safety throughout the event (This involves liaising with multiple members of staff throughout the event)
- Cross checking all guest tables on the day, liaising with guests and families to ensure all expectation are met to a high standard
- Build rapport up with guests
Post-Event Duties
- Oversee the breakdown and cleanup of the event space
- Ensure all personal items, gifts, are safely handed over to the designated point of contact.
- Ensure post event checks are complete
* Applicant must be already authorised to live and work in UK * Applicants outside UK must attached their evidence of being authorised to live and work in UK including NI number.
We follow our equal opportunities policy and encourage people from a variety of backgrounds to apply.
Competitive salary - pro-rata
Part time in accordance with number of events.
