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Document Controller / Office AdministratorAbout the Role
Pyramid is looking for an organised, proactive and detail-oriented Document Controller / Office Administrator to support our growing construction business.
This is a varied role that sits at the heart of our operations, providing administrative, document control and office support to ensure projects and business activities run efficiently. The successful candidate will work closely with the Managing Director and support all departments across the business.
Key ResponsibilitiesDocument Control
- Manage project documentation, including RFIs, Site Instructions and document registers.
- Print and issue drawings for office and site teams.
- Respond to client portal queries and upload project documentation.
- Prepare and submit Operation & Maintenance (O&M) Manuals for completed projects.
Office Administration
- Provide administrative support across all departments.
- Maintain and update company templates and documentation.
- Check and distribute invoices and delivery tickets.
- Assist with general office duties, including filing, typing and record management.
HR & Training Administration
- Arrange site inductions for new starters.
- Ensure employment contracts are completed before personnel commence work.
- Prepare new starter packs for both office and site-based employees.
- Maintain weekly labour and warehouse records.
- Coordinate employee training and maintain the company Training Matrix.
- Arrange medical examinations, eye tests and random Drug & Alcohol testing.
- Carry out CITB checks on operative CSCS cards.
- Maintain training certificates, competency records and CSCS card records.
IT & Asset Management
- Coordinate office IT requirements, including computers, printers, telephones and the company website.
- Manage the issue, purchase and tracking of company assets such as laptops, cameras and surveying equipment, including maintaining serial number records.
Warehouse & Operational Support
- Maintain accurate warehouse inventory records.
- Support operational teams with general administration and compliance activities.
About You
We're looking for someone who has:
- Previous experience in document control, office administration or a similar administrative role.
- Excellent organisational skills and exceptional attention to detail.
- Strong Microsoft Office skills, particularly Word, Excel and Outlook.
- The ability to prioritise workload and manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills.
- A positive, flexible attitude with a willingness to support different areas of the business.
Desirable
- Previous experience within the construction industry.
- IT management or office systems experience.
- Knowledge of construction documentation, CSCS cards, CITB and training administration.
Reporting Line
This role reports directly to the Managing Director.
Why Join Pyramid?
This is an excellent opportunity to join a growing construction business where you'll play a key role in supporting both office operations and project delivery. No two days are the same, making this an ideal position for someone who enjoys variety, responsibility and being an integral part of a busy, professional team.
Pay: £30,000.00-£50,000.00 per year
Benefits:
Work Location: In person
