Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services Assistant to join our Seattle office. Duties include support of office services needs and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.
Key Responsibilities
Reception coverage - greet guests and answer/transfer phone calls
Coordinate conference room bookings and meeting needs such as catering, coffee set up, and clean up
Process bulk copying/printing requests
Coordinate incoming and outgoing mail and packages
Submit expense reports and reimbursement requests
Assist with travel booking
Maintain inventory of office supplies
Store and organize hard copy file documents including transcripts, notebooks, checks, and mailed notices/correspondence
Submit building maintenance requests
Assist in coordination of office events and socials
Maintain cleanliness and pantry stock of kitchens
Assist Legal Assistants with daily tasks such as matter scheduling and calendaring, matter related document upload and download on client portals and eCourts, conflict checks and opening new matters
Assist with bar and CLE compliance reporting
Miscellaneous requests Per Office Manager/Attorneys
Required Skills & Experience
High school degree or equivalent
Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
Ability to successfully multi-task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships
Motivated by high quality work product and service to employees at all levels.
Notary a Plus but Not Required
Ability to forecast needs, prioritize work, and to contribute to all team projects.
Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
The annualized salary range for this role is $57,000-$62,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
