THE ROLE – KEY RESPONSIBILITIES
- Provide professional reception and administration support to the business.
- Ensure the office, reception and welfare facilities are maintained in a safe, organised and professional manner.
- Coordinate the day-to-day facilities and premises requirements of the business.
- Support the company's Health & Safety management system through administration, monitoring and routine inspections.
- Act as the primary contact for building maintenance, service providers and contractors.
- Support the smooth day-to-day running of the business through effective administration and organisational support.
MAIN TASKS
Reception & Office Administration
- Manage the reception area and act as the first point of contact for visitors, customers and suppliers.
- Answer and direct incoming telephone calls and take messages where required.
- Receive and distribute incoming post.
- Welcome visitors and contractors, ensuring visitor procedures are followed.
- Maintain meeting rooms and visitor areas to a professional standard.
- Support internal company communications and staff notices.
- Assist with organising company meetings, training sessions and staff events.
- Support onboarding activities for new employees, including preparation of workplace facilities and administration.
Facilities & Premises
- Take responsibility for the day-to-day presentation and organisation of office, welfare and communal areas.
- Carry out routine workplace inspections and identify maintenance, housekeeping or safety issues.
- Arrange repairs, servicing and maintenance visits with external contractors.
- Coordinate contractor access and maintain contractor records.
- Monitor standards of cleaning and housekeeping throughout the premises.
- Maintain facilities documentation, service records and compliance certificates.
- Coordinate waste disposal and recycling arrangements.
- Record utility meter readings and maintain associated records.
- Support site security arrangements including visitor management, access control and key management.
- Assist with minor office moves, workspace organisation and facilities improvements.
Health & Safety
- Support the implementation and administration of company Health & Safety procedures.
- Maintain Health & Safety records, inspection reports and compliance documentation.
- Coordinate routine compliance checks, inspections and servicing activities.
- Carry out regular fire alarm tests and maintain associated records.
- Maintain first aid and fire safety equipment records.
- Coordinate accident, incident and near-miss reporting and documentation.
- Support emergency evacuation drills and associated record keeping.
- Act as Fire Marshal and First Aider, subject to training.
ABOUT MULTIDYNE ROBOTICS AND MOTION CONTROL
We are a growing UK-based robotics engineering company with a fantastic culture, supportive team environment, and a reputation for innovation. We design and manufacture advanced robotic systems combining cutting-edge hardware and software engineering, including 6+ axis robotic arms, large multi-axis motion rigs, and precision camera platforms. Our technology is used worldwide across broadcast studios, sports stadiums, houses of worship, movie sets, and photography studios to capture world-class motion and still imagery.
As an SME, we offer the opportunity to make a genuine impact within a fast-growing business, where ideas are valued, development is encouraged, and support is provided every step of the way. Our success is built on teamwork, and we recognise and appreciate the contribution every individual makes to the design, development, manufacturing, and delivery of our innovative products.
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Company pension
- On-site parking
- Private medical insurance
- Sick pay
Work Location: In person
