The Recruitment Coordinator plays a key role in delivering an efficient, professional and consistent recruitment service across GB Railfreight.
In this role, you will coordinate vacancies, candidate screening, pre-employment checks and onboarding activities, ensuring a seamless experience for candidates and hiring managers.
Working in a fast-paced environment, you'll use your organisational skills and attention to detail to manage multiple priorities, build strong relationships across the business and help attract great people to GB Railfreight.
As part of a collaborative Talent Acquisition team, you will contribute to continuous improvement, uphold high standards of compliance and champion an inclusive and positive recruitment experience.
This role can be based in London, Peterborough, or Doncaster.
The salary on offer is £30,000 - £32,000.
Closing date: 18th August - please apply as soon as possible, we may close this role early if we receive a high number of suitable applicants.
Main Responsibilities
Recruitment Administration
- Create and publish job adverts and administer vacancies through our recruitment system.
- Schedule interviews and assessments, manage correspondence and maintain accurate records.
- Prepare offers and recruitment paperwork accurately and within agreed timescales.
Candidate Management and Experience
- Act as a key candidate contact, providing timely updates, feedback and responses to queries.
- Manage expectations and escalate delays or concerns to maintain a positive experience reflecting GBRf's values.
Candidate Screening Support
- Review applications against essential criteria and support shortlisting and screening.
- Arrange screening interviews, prepare assessment information and record outcomes accurately for hiring managers.
Talent Pool Administration
- Maintain talent pools and support engagement with prospective candidates.
- Assist with attraction campaigns, careers events, recruitment marketing and apprenticeship activity.
Diversity and Recruitment Reporting
- Collect and monitor recruitment diversity data, outcomes and performance measures.
- Assist with recruitment reports and metrics.
Pre-Employment Checks
- Coordinate right to work, references, medical assessments, DBS and industry-specific compliance checks.
Onboarding
- Coordinate the move from recruitment to onboarding, including new starter documentation.
- Liaise with managers and HR colleagues to complete onboarding smoothly and on time.
Skills and Experience
Essential
Experience in recruitment coordination or HR administration.
Strong organisation, attention to detail and ability to manage competing priorities.
Clear written and verbal communication, with strong customer service and relationship-building skills.
Strong Microsoft Office skills.
Desirable
Experience of high-volume recruitment in rail, logistics, engineering or operational environments.
Knowledge of recruitment compliance and experience of attraction campaigns or events.
The successful candidate will be:
Approachable, proactive, organised and professional.
Committed to excellent candidate service, ownership and continuous improvement.
Committed to diversity, inclusion and fair, respectful treatment.
GB Railfreight are proud to be one of the UK's fastest-growing rail freight companies, recognised for our reliability, growth, and commitment to delivering high-quality service. For over 20 years, we've been so much more than just trains — we're a dedicated team, committed to working together to deliver reliable, sustainable freight services and build strong partnerships across industries nationwide.
When you join GBRf, you become part of a team that truly values its people, works collaboratively, and takes pride in what we do — keeping goods moving through smarter, greener, and more efficient freight solutions.
We pride ourselves on being genuinely value-driven. Our core values guide everything we do, shaping our culture and actions:
Our Values
Professionalism – Safety and security are paramount in our business, and we believe this forms the foundation of a high-achieving safety culture.
Support – We look after our people, and they in turn are encouraged to look after each other.
Communication – Transparency in our business is valued by both colleagues and customers.
Trust and Empowerment – We believe openness and honesty create the best relationships, building trust and confidence.
Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged, right from the top.
Key Benefits of Working With Us
As well as a competitive salary, annual leave package of 25 days plus bank holidays (or equivalent for Operational staff where bank holidays are worked) and enrolment into our Industry-Wide Defined Contribution Pension Scheme, we offer:
Inclusion Without Exclusion
At GB Railfreight, we recognise that a more diverse range of people leads to greater innovation. We recruit and develop people best suited to the role requirements, regardless of background.
Our aim is to create a diverse workforce that reflects wider society. We champion diversity, inclusion, and wellbeing in the workplace, in alignment with our values.
If you're as passionate about Equity, Diversity, and Inclusion (EDI) as we are, we invite new employees to join our People and Culture working group and contribute to the ongoing work in this area.
