The post holder will provide high-quality administrative support to the Improvement Delivery Team including support to the projects and programmes that this team covers. This includes comprehensive administrative, coordination, and information management support to ensure the effective delivery, tracking, and governance of programme activities. The role will focus on maintaining robust programme controls, supporting reporting processes, and ensuring accurate and timely information flow across multiple workstreams to support the successful delivery of organisational priorities. The post holder will also provide administrative support to the senior team.
Please note that we are unable to offer sponsorship or a Certificate of Sponsorship (CoS) for this post.
- Provide an effective administration service to the Improvement Delivery Team and associated projects and programmes
- To work with relevant Programme Managers and Project Managers to manage and deliver key actions and tasks to keep projects on track
- Work effectively across a matrix-managed environment, coordinating activities and information across multiple teams, services and workstreams where responsibility and delivery are shared
- Escalate risks, issues and delays to appropriate project or programme leads
- Performing routine and ad-hoc data analysis tasks and simple interpretation
- To maintain a central library of project and programme documentation including RAID logs, programme trackers, dashboards, and efficiency savings trackers
- Creating and maintaining project spreadsheets, databases, presentations.
- Monitor programme mailboxes and manage queries, coordinating requests for information and tracking responses
- Coordinate bookings for improvement training and associated administrative activities
- Organise meetings, prepare packs, and coordinate logistics including room bookings
- Take minutes and track actions
- Support reporting cycles, including the preparation of highlight reports and performance metrics, presentations and meeting materials
- Maintain document repositories with version control
- Support data collection, validation and reporting
Please refer to the Applicant Guide via the link below for key information: - Applying to LGT Guide - Key Information for Applicants
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
Widening access (anchor institution) and employability
Improving the experience of staff with disability
Improving the EDI literacy and confidence of trust staff through training and development
Making equalities mainstream
Provide an effective project support service to the Trust Efficiency Programme.
To work with relevant Programme Managers and Project Managers to manage and deliver key actions and tasks to keep projects on track.
To maintain a central library of project and programme documentation and to maintain accurate records and files on the Efficiency programme and associated work streams.
Maintain and update programme trackers, dashboards, and efficiency savings trackers.
Maintain RAID logs (Risks, Assumptions, Issues, Dependencies).
Monitor programme mailboxes and manage queries.
Organise meetings, prepare packs, and coordinate logistics.
Take minutes and track actions.
Support reporting including highlight reports and performance metrics.
Maintain document repositories with version control.
Support data collection, validation and reporting.
Assist in improving systems and processes.
