ROLE: OFFICE ADMINISTRATOR
FULL TIME
Hours: 5 days a week, 09:30 – 17:30
WORK TYPE: OFFICE BASED
Place of work: This role is office based at Suite 5, Bank Chambers, 567 Fulham Road SW6 1ES
Line Manager: Mary Clements
Salary: £28,000 – £34,000 (depending on experience)
About Facing the World:
Facing the World (FTW) is a children’s medical Charitable Foundation providing life-changing craniofacial surgery to some of the world’s most disadvantaged and vulnerable children, with efforts being focused on Vietnam where the incidence of severe birth defects is estimated by some, to be ten times higher than in neighbouring countries. Facing the World works in partnership with Vietnamese institutions to develop medical skills and approached in regional centres.
FTW runs a year-round Fellowship programme for Vietnamese medical professionals to partake in observational training at leading institutions in the UK.
Facing the World also runs medical Missions to Vietnam every year. These are a mix of multidisciplinary and specialist surgical missions with a team of doctors from UK hospitals working with doctors from the charity’s partner hospitals in Vietnam. This works in conjunction with the Fellowship programme.
About the role:
We are looking for an Office Administrator with a positive, can-do attitude to join our small office, running the charity’s various projects and supporting the CEO and the board of Trustees who all volunteer their time to the charity. This is a hands-on role which would suit a confident communicator with meticulous attention to detail, the ability to work well under pressure, manage a varied workload and have a friendly and helpful approach.
Job Specification:
Key tasks
Administration of Fellowship programme
Fellowship enrolment
Obtaining documents required for Fellows
Making travel arrangements
Mentor scheduling/arranging schedules for Fellows
Ongoing communications with Fellows
Flat cleaning schedule
Prepare & deliver welcome packs
Obtain photos for Social Media
Additional general office administration
Formatting documents in Excel and Word (spreadsheets, mail merges)
Drafting and sending emails and managing diary using Outlook
Creating and sending electronic newsletters using Mailchimp
Detailed and complex outlook management – operating from a shared inbox
Drafting and sending emails and letters to Vietnamese doctors; government officials; UK and international donors, doctors and medical institutions
Administration for Missions to Vietnam
Website editing / Wording for Social Media daily posts
Saving invoices and liaising with external suppliers
Drafting Trustee meeting agenda and minutes
Ad hoc projects e.g. updating database of contacts, assisting with marketing materials
Filing, answering telephone, photocopying, etc.
How to apply:
Please send your CV and a covering letter outlining your relevant experience and explaining why you would like to join Facing the World. Please include your daytime telephone number and send to E-mail: [email protected]
Closing date:
24 August 2026
Pay: £28,000.00-£34,000.00 per year
Work Location: In person
