Catteralls Coaches is a long-established family-run coach operator based in Long Itchington, Warwickshire. Operating a fleet of approximately 40 vehicles, we pride ourselves on running a safe, reliable and a DVSA-compliant operation.
We are seeking a Senior Workshop Administrator to support the administration, compliance and engineering functions of our workshop.
This is a predominantly office-based role, with approximately 90% of your time focused on administration, compliance, parts procurement, record management and health & safety coordination, with around 10% spent providing practical workshop support where required.
The role is ideal for somebody who combines strong administrative and IT skills with previous vehicle engineering, workshop or fleet maintenance experience.
Importantly, this is not a mechanic's role. Your administrative ability, organisational skills and attention to detail are just as important as your technical knowledge.
Salary within the advertised range will reflect the successful candidate's administrative, compliance and engineering experience.
Why Consider This Role?
This position is particularly suited to an experienced PSV, HGV or commercial vehicle professional looking to move away from full-time tools and shift work whilst remaining involved in the industry.
Benefits include:
- Fixed daytime hours
- No shift patterns
- No routine weekend working
- No call-out rota
- Less physical work
Hours of Work
- Monday to Friday
- 8:00am - 5:00pm
- Paid one-hour lunch break
- Lunch times are staggered to support workshop operations
- No routine weekends
- No call-out rota
Main Responsibilities
Workshop Administration & Compliance
- Manage engineering job cards, maintenance records and workshop documentation
- Follow up outstanding paperwork with workshop staff
- Ensure maintenance records, inspection documentation and job card records remain complete, accurate and audit-ready
- Monitor inspection schedules and maintenance intervals
- Support DVSA maintenance compliance requirements
- Assist the Garage Manager with workshop administration and compliance monitoring
- Receive training to make best use of the Distinctive Systems workshop management package
Parts Procurement & Engineering Coordination
- Source vehicle parts and workshop consumables
- Obtain quotations and place orders
- Build strong relationships with suppliers and contractors
- Support technical decision making using your engineering knowledge
- Assist in identifying suitable repair solutions and parts requirements
- Help minimise vehicle downtime through effective planning and sourcing
Health & Safety Coordination
- Work alongside the company's external health & safety consultant to review, improve and maintain workshop H&S systems
- Maintain risk assessments, COSHH records and safety documentation
- Manage fire safety records, attendance logs and site compliance records
- Liaise with external contractors where required
- Over time, take ownership of maintaining workshop H&S, administration systems and records
Additional Engineering Support
When administration duties permit:
Carry out minor workshop tasks such as
- Replace bulbs and seat belts
- Assist with simple repairs
- Prepare and stage parts for workshop jobs
- Move vehicles around the depot if appropriately licensed
- Provide support to engineering staff during busy periods
General Depot Administration
- Manage lost property records and administration
- Maintain depot paperwork and operational records
- Support wider administrative functions within the engineering department
- Identify opportunities to improve workshop administration processes and systems
Essential Requirements
- Strong administrative and organisational skills
- Excellent attention to detail
- Advanced Microsoft Office skills, particularly:
- Excel, Word & Outlook
- Ability to confidently manage and analyse records, schedules and operational data using Excel
- Strong communication skills
- Full UK Driving Licence
- Ability to prioritise workload and manage deadlines
Experience That Will Strengthen Your Application
- PSV, HGV or commercial vehicle engineering experience
- Fleet engineering administration
- Workshop control
- Parts management
- Strong Excel and data management skills
- Knowledge of maintenance systems and engineering documentation
- Understanding of maintenance planning and inspection schedules
- Knowledge of DVSA maintenance compliance standards
- Health & Safety administration experience
- Category D PSV licence
What We Offer
- £37,000 - £40,000 salary
- Paid lunch break
- Monday-Friday 08:00 - 17:00 working pattern
- No shift work
- No routine weekends
- No call-out rota
- Company-funded training
- Additional attendance reward scheme providing opportunities for extra annual leave
- Stable employment within a supportive family-run business
Pay: £37,000.00-£40,000.00 per year
Work Location: In person
