We are looking for a Bid Coordinator with knowledge and experience in an industrial environment.
The right candidate will have a strong background in project controls, tendering, mechanical estimating (Piping), commercial coordination, or a similar project support role
Key responsibilities
- Take full ownership of all bids and tenders from initial enquiry through to submission, ensuring deadlines, quality standards, and internal approvals are met.
- Create estimates within agreed norms and ensuring sign off from Operations managers
- Lead and enforce the bid / no-bid process so that opportunities are reviewed consistently, risks are understood, and decisions are made with the right internal input and accountability.
- Coordinate tender responses by gathering technical, operational, commercial, and delivery information from the relevant managers and subject matter experts.
- Support and develop estimating activities, ensuring cost estimates are robust, complete, commercially sensible, and aligned with the proposed delivery model.
- Work with Operations Managers, HSE-Q officer and project leaders to build accurate pricing assumptions, labour plans, equipment allowances, subcontract costs, and risk provisions.
- Drive cost control discipline by supporting budget set-up, cost tracking, variance reporting, and early identification of commercial risks or overspend.
- Produce clear project controls information to support management decisions, including tender status, estimated versus actual cost visibility, and key commercial observations.
- Own document control standards for tenders and project controls documentation, ensuring version control, accuracy, traceability, and secure handling of controlled documents.
- Ensure bid files, tender submissions, supporting calculations, pricing schedules, clarifications, and approval records are maintained in an organised and auditable manner.
- Support handover from tender stage to operational delivery so that scope, assumptions, exclusions, risks, and commercial commitments are clearly understood.
- Identify opportunities to improve bidding, estimating, cost reporting, and document control processes through standardisation, lessons learned, and continuous improvement.
- Work collaboratively with the Operations Managers and wider business to support shared success across divisions rather than silo working.
- Maintain a strong customer focus by ensuring tenders are professional, well-structured, commercially sound, and aligned to client requirements and delivery capability.
- Promote high standards, professionalism, and disciplined governance in all bid, cost control, and document control activities.
INDHS
Work Location: In person
