John Ross Jr (Aberdeen) Ltd – a world-leading producer of traditional Scottish smoked salmon and proud holder of the Royal Warrant – is looking for a bright, friendly, and highly organised Office Administrator to join our busy and dynamic team.
We’re seeking someone who thrives in a fast-paced environment and can bring efficiency, enthusiasm, and attention to detail to a varied administrative role. An immediate start is preferred but not essential.
Key Responsibilities:
- General administrative duties including answering and directing calls, emails, and post
- Invoicing and generating reports using Sage
- Data entry and maintaining both electronic and hard copy filing systems
- Preparing export and customs documentation
- Booking and coordinating transport/logistics, and troubleshooting delivery issues
- Processing customer orders (UK and international)
- Managing customer enquiries and providing support as needed
- Liaising with both the sales team and factory staff to ensure smooth operations
- Supporting the Office Manager and wider team with ad hoc duties
Ideal Candidate:
- Previous administrative experience preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook and ideally Sage)
- Knowledge of Sage software is advantageous
- Strong written and verbal communication skills
- Excellent organisational skills and ability to multitask
- Calm under pressure and confident dealing with people at all levels
Join a company with a proud heritage and a global reputation for excellence. If you’re an efficient team player with a can-do attitude, we’d love to hear from you. A covering letter submitted with your CV will escalate your application.
Job Type: Full-time
Pay: From £26,500.00 per year
Benefits:
Ability to commute/relocate:
- Aberdeen AB11 9PP: reliably commute or plan to relocate before starting work (required)
Experience:
- administration: 1 year (preferred)
Work Location: In person
