Job Overview
We are seeking a dedicated and organized Town Clerk to join our local government team. In this role, you will serve as the primary administrative officer responsible for managing municipal records, coordinating communication between departments, and ensuring the smooth operation of town functions. Your proactive approach and excellent organisational skills will help foster transparency, efficiency, and community engagement. This position offers an exciting opportunity to contribute directly to the governance and well-being of our community through effective administrative leadership.
This is a Fixed Term position: 6months.
Hours per week TBC.
Pay rate TBC
Key Duties:
Advising the Parish Council in terms of proposed activities, roles and
responsibilities, and engagement with the local community.
Ensuring the Parish Council complies with proper financial practices and
meets legal and financial standards.
Attending and supporting Full Council meetings
o Every fortnight
o Tuesday evening, 7.00pm to 9.00pm or as required
Preparing meeting agendas in conjunction with the Chair of the Council.
Drafting formal minutes, for circulation and approval by Full Council.
General administrative duties, providing support to the Office Team as
required
Supporting ad hoc project working group meetings
o Where appropriate, by mutual agreement.
Qualifications:
Must be CILCA qualified.
Good communication skills, both written and verbal, with the ability to engage
stakeholders at all levels.
Experience with budgeting processes and financial analysis.
A proactive approach with strong organisational skills.
Job Type: Part-time with a requirement for flexibility
Benefits:
Local Authority pension
Onsite parking
Health & wellbeing programme
Paid volunteer time
Sick pay
Work Location: In person.
Duties
- Manage and maintain official town records, documents, and archives with accuracy and confidentiality
- Prepare agendas, minutes, and reports for town meetings and council sessions
- Coordinate communication between elected officials, departments, and residents to ensure timely information flow
- Assist with licensing, permits, and public inquiries to promote community engagement
- Utilise Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to organize data, create reports, and schedule appointments
- Support election processes by preparing materials and ensuring compliance with regulations
- Oversee administrative tasks related to town events, public notices, and community programs
Requirements
- Proven experience in office administration or municipal clerical work with a strong understanding of local government procedures
- Excellent communication skills
- Strong organizational skills with the ability to manage multiple priorities efficiently
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IT systems used in office environments
- Customer service orientation with the ability to interact professionally with residents, officials, and stakeholders
- Previous experience working in a government or public sector setting is preferred
- Ability to handle sensitive information discreetly while maintaining transparency
Join us as a Town Clerk and become a key part of our community’s administrative backbone! Your dedication will help ensure our town runs smoothly while fostering an open and engaged environment for all residents.
Pay: £25,420.00-£50,269.00 per year
Work Location: In person
