You’ll be the engine room behind our supply operations — keeping suppliers happy, processes slick, and the Head of Supply sane. If you love ticking boxes, chasing invoices with a smile, and turning chaos into a beautifully organised spreadsheet, you’ll fit right in. Bonus: you’ll help us keep making the whole process better as we grow.
Apartments & Supplier Management
Add new apartments to Beds (our bespoke booking platform) and keep listings fresh and up to date
Keep supplier information accurate and current across Beds and the CRM
Whip up new supplier contracts and file them away digitally — no paper trails here
Invoicing & Finance
Chase down outstanding invoices and contracts like a friendly but persistent detective
Process supplier invoices on Xero and keep Beds in sync
Manage Airbnb bookings and update Xero accordingly
Keep the cash/cheques spreadsheet immaculate, especially in the run-up to a show
Bookings & Contract Checks
Match invoices against bookings — the ultimate game of spot-the-difference
Make sure supply contracts are properly in place
Cross-check booking dates against supplier dates
Chase teammates (nicely) when something doesn’t add up
Guest Information & Communication
Chase up and complete client guest and travel details
Check and input guest details on Beds
Send arrival letters that make guests feel welcome before they’ve even arrived
Documentation & Filing
Keep ZZZ process documents fresh and up to date
Finalise and file documents digitally on SharePoint
Help keep our SharePoint filing system as tidy as your desk (hopefully)
General Office Support
Answer incoming calls with a smile they can hear down the phone
Keep the office — and our office plants — alive and thriving
Book business travel arrangements
Laminate and shred as required — glamorous, we know
Place stationery orders via Amazon
Jump in and support other team members whenever needed
Strong organisational skills — you could alphabetise a junk drawer for fun
Extremely high attention to detail — typos have nowhere to hide
Confident, high-level user of Microsoft Office
Comfortable with Xero, CRM systems, and SharePoint (or keen to learn)
Excellent written communication for client correspondence
Able to juggle multiple priorities and chase outstanding actions without being asked twice
Unflappable — this is a busy office, and multi-tasking is basically a sport here
A genuine team player with a great sense of humour
Bonus points if you know how AI can lighten the admin load
